Senior Real Estate Executive

NPAworldwide; Kulai; On-site; MYR 70,000 - 120,000; Full time

Job summary

NPAworldwide is seeking a Leasing Manager in Malaysia to oversee end-to-end leasing for industrial and commercial properties. You will handle prospecting, viewings, lease negotiations, and prepare tenancy documents and handovers with tenants and internal teams.

Ideal candidates have a Bachelor's degree in Real Estate or related field, strong negotiation and stakeholder-management skills, and the ability to balance tenant relationships with company requirements.

Qualifications

• Bachelor's degree in real estate, property management, business administration, or related disciplines.
• 23 years' experience in real estate, leasing, or property management (industrial/commercial experience is an added advantage).
• Good understanding of leasing processes, documentation, handover, and reinstatement.
• Strong written and verbal communication, negotiation, and stakeholder-management skills.
• Organised, deadline-driven, able to manage multiple tasks independently.
• Proactive, responsible, and solutions-oriented, with good problem-solving skills.
• Detail-oriented, with a strong sense of ownership and accountability and follow up till completion.
• Ability to balance tenant relationships with the Company's commercial and contractual requirements.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Commercial minded with a genuine interest in industrial real estate and property investment is an added advantage.

Responsibilities

• Handle leasing and marketing: prospecting, pre-letting, viewings, and follow-up with prospective tenants.
• Attend to leasing enquiries, understand tenants' operational needs, and identify suitable properties.
• Prepare leasing proposals, Letters of Offer/Intent, and tenancy documentation.
• Coordinate lease negotiations and manage end-to-end lease closing, including documentation, execution, deposits, and payments, for new leases and renewals.
• Monitor market developments and leasing activity to inform leasing strategy.
• Build and maintain relationships with existing tenants as their key point of contact.
• Attend to tenant enquiries, complaints, and defects, ensuring timely resolution; monitor tenant compliance and escalated material issues.
• Review and coordinate tenant renovation, alteration, and fit-out requests.
• Manage vacant possession handovers to incoming tenants, and reinstatement/redelivery from outgoing tenants, including inspections and condition documentation.
• Maintain accurate leasing, tenancy, and property records, including occupancy, rental rates, expiries, rental collections, defect/rectification costs, correspondence, notices, and filing.
• Monitor lease expiries and key milestones; prepare periodic leasing/occupancy reports for management.
• Coordinate with Property Management, Facility Management, consultants, and contractors on tenancy and property matters.
• Guide and support junior team members and contribute to process improvement.
• Perform general administrative duties relating to the real estate portfolio.
• Undertake other ad hoc duties as assigned by the Head of Department from time to time.

Skills

Negotiation

Stakeholder management

Communication

Organisation

Problem solving

Attention to detail

Education

Bachelor's Degree in Real Estate, Property Management, Business Administration, or related disciplines

Tools

MS Office

Job description

Job Description

• Handle leasing and marketing: prospecting, pre-letting, viewings, and follow-up with prospective tenants
• Attend to leasing enquiries, understand tenants' operational needs, and identify suitable properties
• Prepare leasing proposals, Letters of Offer/Intent, and tenancy documentation
• Coordinate lease negotiations and manage end-to-end lease closing, including documentation, execution, deposits, and payments, for new leases and renewals
• Monitor market developments and leasing activity to inform leasing strategy
• Build and maintain relationships with existing tenants as their key point of contact
• Attend to tenant enquiries, complaints, and defects, ensuring timely resolution; monitor tenant compliance and escalated material issues
• Review and coordinate tenant renovation, alteration, and fit-out requests
• Manage vacant possession handovers to incoming tenants, and reinstatement/redelivery from outgoing tenants, including inspections and condition documentation
• Maintain accurate leasing, tenancy, and property records, including occupancy, rental rates, expiries, rental collections, defect/rectification costs, correspondence, notices, and filing
• Monitor lease expiries and key milestones; prepare periodic leasing/occupancy reports for management
• Coordinate with Property Management, Facility Management, consultants, and contractors on tenancy and property matters
• Guide and support junior team members and contribute to process improvement
• Perform general administrative duties relating to the real estate portfolio
• Undertake other ad hoc duties as assigned by the Head of Department from time to time

Qualifications

• Bachelor's Degree in Real Estate, Property Management, Business Administration, or related disciplines.
• 23 years' experience in real estate, leasing, or property management (industrial/commercial experience is an added advantage)
• Good understanding of leasing processes, documentation, handover, and reinstatement
• Strong written and verbal communication, negotiation, and stakeholder-management skills
• Organised, deadline-driven, able to manage multiple tasks independently
• Proactive, responsible, and solutions-oriented, with good problem-solving skills
• Detail-oriented, with a strong sense of ownership and accountability and follow up till completion.
• Ability to balance tenant relationships with the Company's commercial and contractual requirements
• Proficient in MS Office (Excel, Word, PowerPoint)
• Commercial minded with a genuine interest in industrial real estate and property investment is an added advantage.

Why Is This a Great Opportunity

• Broad Exposure to Real Estate Operations Gain hands-on experience across leasing, tenant management, property handovers, renewals, and tenancy administration.
• Strong Commercial & Negotiation Experience Develop expertise in lease negotiations, rental matters, commercial requirements, and stakeholder management.
• Opportunity to Build Industry Expertise Exposure to industrial and commercial real estate provides valuable insight into property investment, market trends, and leasing strategies.
• Cross-Functional Collaboration Work closely with Property Management, Facility Management, consultants, contractors, and tenants, building strong professional networks and stakeholder-management skills.
• Career Growth & Leadership Exposure Take responsibility for portfolio matters, contribute to process improvements, and support junior team members, providing opportunities to develop leadership and management capabilities.