Admin Assistant (Commercial Operation)

5G-Starlink Pte.; Malacca City; On-site; MYR 36,000 - 54,000; Full time

Job summary

5G-Starlink Pte. is seeking an Admin Assistant (Commercial Operation) to support tenancy-related processes. You will liaise with business partners, owners and tenants to manage rental and sales matters, prepare tenancy docs and handle OA-system tasks.

The role requires a Bachelor's degree or equivalent, proficiency in MS Office, and Mandarin and English communication. Prior property management exposure is a plus, with strong negotiation and organizational skills.

Qualifications

• Bachelor's Degree or equivalent in a related field.
• MS Excel, MS PowerPoint and MS Word proficiency.
• Experience in Property Management / Real Estate is advantageous.
• Real estate license may be required.
• 2+ years in a related role.
• Proficient in Mandarin and English.
• Independent working ability with strong interpersonal skills.
• Strong sales, negotiation and communication skills.

Responsibilities

• Liaise with business partners, solicitors, estate agencies, customers and owners on rental/sales matters.
• Process tenancy agreements and related tenancy documentation.
• Follow up with owners/tenants for outstanding documents.
• Enter tenancy data into the OA system.
• Update tenancy records and track renewals or new tenants.
• Prepare agreements, leases, deeds, and closing statements.
• Process monthly payments and claims using OA system.
• Assist with ad-hoc tasks from supervisor/manager.

Skills

MS Excel

MS PowerPoint

MS Word

Mandarin

English

Education

Bachelor's Degree

Post Graduate Diploma

Professional Degree

Property Development/Real Estate Management or equivalent

Tools

OA system

Job description

About the job Admin Assistant (Commercial Operation)

Job Responsibilities

• Service, liaise and negotiate with business partners, solicitors, estate agency, walk in customer and owner on renting/sales related matters.
• Handle the processing and documentation of tenancy agreements and any other administrative aspect of tenancy.
• Follow up closely with owners and tenants for any outstanding tenancy documents.
• Perform data entries in system relating to tenancy details.
• Updating of tenancy information and keep track of renewal or entering new tenants.
• Prepare necessary paperwork (agreements, leases, deeds, closing statements etc.)
• Performing finance task such as processing monthly payments and claims by using OA system.
• Assist in other ad-hoc tasks assigned by Superior/Manager from time to time.

Job Requirements

• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Property Development/Real Estate Management or equivalent.
• Required skill(s): MS Excel, MS PowerPoint, MS Word.
• Candidates with relevant experience in Property Management / Real Estate industry will be added advantage.
• Real estate agents or brokers license.
• At least 2 year(s) of working experience in the related field is required for this position.
• Proficient in speaking and writing in Mandarin and English (Mandarin speaker as required to deals with Mandarin-speaking owners/clients.
• Ability to work independently combined with excellent interpersonal skills.
• Strong sales, negotiation and communication skills.