Executive Assistant

SOCOE SDN. BHD.; Kuching; On-site; MYR 67,000 - 134,000; Part time

Job summary

SOCOE SDN. BHD. in Malaysia seeks an Executive Assistant to the Director who functions as an operational anchor and strategic proxy, defending executive bandwidth and enforcing meeting governance.

You will translate complex performance data into actionable insights, manage high‑volume calendars and international travel, and coordinate cross‑functional initiatives to minimize project slippage and keep enterprise execution moving at velocity.

Qualifications

• 3 to 5+ years supporting C-suite, Director-level executives, or PMO environments.
• Hands-on proficiency with modern work management tools and executive slide building.
• Agile mindset and ability to operate in high-velocity corporate ecosystems.

Responsibilities

• Operate at the command center of strategic decision-making, defending executive bandwidth.
• Own governance and meeting lifecycle—from briefing dossiers to action-item capture.
• Translate KPIs into executive-ready decks and dashboards for faster decisions.
• Map project dependencies and drive cross-functional accountability.
• Serve as a strategic escalation filter within rapid-response windows.

Skills

Executive support to C-suite

Calendar management

Stakeholder coordination

Clear communication

Tools

Jira

Asana

Monday.com

Smartsheet

Job description

Operate at the command center of strategic decision-making. As Executive Assistant to the Director, you are not an administrative coordinator; you are an operational anchor and strategic proxy. You will defend executive bandwidth, enforce meeting governance, translate complex performance data into actionable insights, and hold cross-functional leads accountable to eliminate project slippage and keep enterprise execution moving at maximum velocity.

Core Execution Focus

Executive Bandwidth Optimization: Control and streamline high-volume inbox traffic, complex dynamic calendars, and international travel logistics to maximize leadership focus.

Governance & Meeting Lifecycle Command: Own end-to-end meeting preparation, from curating high-impact briefing dossiers to capturing precise action items and enforcing zero-variance follow-through across departments.

Data Synthesis & Performance Analytics: Transform raw operational KPIs and multi-departmental metrics into high-impact presentation decks and executive dashboards that accelerate decision-making.

Initiative Tracking & Process Control: Map project dependencies, audit milestone timelines, and resolve cross-functional bottlenecks before they cause operational drift.

Rapid Escalation Management: Serve as a strategic filter, containing operational risks and surfacing high-priority escalations within strict, rapid-response windows.

What You Bring

Track Record: 3 to 5+ years supporting C-suite, Director-level executives, or serving in high-leverage corporate strategy and PMO environments.

Tech & PM Tool Mastery: Hands‑on proficiency with modern work management tools (Jira, Asana, Monday.com, Smartsheet), advanced spreadsheet modeling, and executive slide building.

Agile Mindset: Deep familiarity with structured delivery frameworks (Agile, Scrum, Waterfall) and high‑tempo corporate ecosystems.

Behavioral Excellence: Exceptional organizational composure, clinical execution discipline, diplomatic authority, and complete discretion.

SOCOE is a Technology Development Company, which is competitive and distinct; with strong IT background and robust business understanding.

We have the vision to humanize technology and our approach enables digital transformation of people with an integrated, flexible and secure approach that offers services that have a commitment to trust and compliance.

SOCOE is a Technology Development Company, which is competitive and distinct; with strong IT background and robust business understanding.

We have the vision to humanize technology and our approach enables digital transformation of people with an integrated, flexible and secure approach that offers services that have a commitment to trust and compliance.