EXECUTIVE ASSISTANT

Winfast Corporation Sdn Bhd; Kuantan; On-site; MYR 45,000 - 78,000; Full time

Job summary

Winfast Corporation Sdn Bhd is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO, specialising in Property & Development and Mining sectors. You will manage calendars, coordinate meetings, handle communications, and prepare business documents with discretion and accuracy.

The role requires strong organisation, attention to detail, and the ability to work independently.

Qualifications

• Diploma or degree in Business Administration or related field.
• Previous executive support or administration experience.
• Strong written and verbal communication skills.
• Good time management, organisation, and problem-solving abilities.
• Proficiency in Microsoft Office or equivalent productivity tools.

Responsibilities

• Calendar and scheduling: Manage executive calendars, arrange appointments, coordinate meetings, and resolve scheduling conflicts.
• Communication and correspondence: Screen calls and emails, draft correspondence, and follow up on matters on behalf of management.
• Meeting support: Prepare agendas and meeting materials, record minutes, and track action items through completion.
• Travel arrangements: Organise business travel, including flights, accommodation, transport, itineraries, and relevant documentation.
• Document preparation: Prepare and maintain reports, presentations, proposals, and other business documents.
• Administrative coordination: Maintain filing systems, process expense claims, and coordinate approvals and administrative requests.
• Stakeholder liaison: Serve as a contact point between executives, employees, clients, suppliers, and external business partners.
• Project and task follow-up: Monitor assigned tasks, coordinate inputs across departments, and keep management informed of progress and deadlines.
• Confidentiality: Handle sensitive business, financial, and personnel information with discretion.
• Event coordination: Assist with organising management meetings, company events, and business functions.
• Additional support: Carry out other duties and special assignments as directed by management.

Skills

Organisational skills

Discretion

Attention to detail

Independent work

Confidentiality

Written communication

Verbal communication

Time management

Problem solving

MS Office

Education

Diploma/ degree in Business Administration

Equivalent relevant experience

Tools

Microsoft Office

Job description

The Executive Assistant provides administrative and operational support to senior management, helping executives manage their schedules, priorities, communications, and daily responsibilities. The role requires strong organisational skills, discretion, attention to detail, and the ability to work independently while handling confidential information professionally.

Job Scope and Responsibilities

Calendar and scheduling: Manage executive calendars, arrange appointments, coordinate meetings, and resolve scheduling conflicts.

Communication and correspondence: Screen calls and emails, draft correspondence, and follow up on matters on behalf of management.

Meeting support: Prepare agendas and meeting materials, record minutes, and track action items through completion.

Travel arrangements: Organise business travel, including flights, accommodation, transport, itineraries, and relevant documentation.

Document preparation: Prepare and maintain reports, presentations, proposals, and other business documents.

Administrative coordination: Maintain filing systems, process expense claims, and coordinate approvals and administrative requests.

Stakeholder liaison: Serve as a contact point between executives, employees, clients, suppliers, and external business partners.

Project and task follow-up: Monitor assigned tasks, coordinate inputs across departments, and keep management informed of progress and deadlines.

Confidentiality: Handle sensitive business, financial, and personnel information with discretion.

Event coordination: Assist with organising management meetings, company events, and business functions.

Additional support: Carry out other duties and special assignments as directed by management.

Key Requirements

Diploma or degree in Business Administration or a related field, or equivalent relevant experience.

Previous experience in executive support, personal assistance, or administration.

Strong written and verbal communication skills.

Good time management, organisation, and problem-solving abilities.

Proficiency in Microsoft Office or equivalent productivity tools.

Professional judgement, reliability, and the ability to manage competing priorities.

Winfast Group of Companies is a 40 years company established in Kuantan with core business in Logging, Timber Harvestin, Property and Development, Contracting, Mining and Plantatations.

The Executive Assistant Role is to support the CEO in Property and Development and Mining Sector. The primary objective of this role is to provide assistant to the CEO prioritzing business-critical engagements and executive commitments.

This role is challenging but also rewarding because the company also embarking into many new business venture in the next 10 years focus on enriching asset and sustainability.