Executive Assistant to CEO - Property & Mining Growth

Winfast Corporation Sdn Bhd; Kuantan; On-site; MYR 45,000 - 78,000; Full time

Job summary

Winfast Corporation Sdn Bhd is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO, specialising in Property & Development and Mining sectors. You will manage calendars, coordinate meetings, handle communications, and prepare business documents with discretion and accuracy.

The role requires strong organisation, attention to detail, and the ability to work independently.

Qualifications

• Diploma or degree in Business Administration or related field.
• Previous executive support or administration experience.
• Strong written and verbal communication skills.
• Good time management, organisation, and problem-solving abilities.
• Proficiency in Microsoft Office or equivalent productivity tools.

Responsibilities

• Calendar and scheduling: Manage executive calendars, arrange appointments, coordinate meetings, and resolve scheduling conflicts.
• Communication and correspondence: Screen calls and emails, draft correspondence, and follow up on matters on behalf of management.
• Meeting support: Prepare agendas and meeting materials, record minutes, and track action items through completion.
• Travel arrangements: Organise business travel, including flights, accommodation, transport, itineraries, and relevant documentation.
• Document preparation: Prepare and maintain reports, presentations, proposals, and other business documents.
• Administrative coordination: Maintain filing systems, process expense claims, and coordinate approvals and administrative requests.
• Stakeholder liaison: Serve as a contact point between executives, employees, clients, suppliers, and external business partners.
• Project and task follow-up: Monitor assigned tasks, coordinate inputs across departments, and keep management informed of progress and deadlines.
• Confidentiality: Handle sensitive business, financial, and personnel information with discretion.
• Event coordination: Assist with organising management meetings, company events, and business functions.
• Additional support: Carry out other duties and special assignments as directed by management.

Skills

Organisational skills

Discretion

Attention to detail

Independent work

Confidentiality

Written communication

Verbal communication

Time management

Problem solving

MS Office

Education

Diploma/ degree in Business Administration

Equivalent relevant experience

Tools

Microsoft Office

Job description

Winfast Corporation Sdn Bhd is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO, specialising in Property & Development and Mining sectors. You will manage calendars, coordinate meetings, handle communications, and prepare business documents with discretion and accuracy.

The role requires strong organisation, attention to detail, and the ability to work independently.