Executive Assistant (CEO)

BEBIRI HOSTEL EMPIRE (M) SDN. BHD.; Parit Sulong; On-site; MYR 42,000 - 80,000; Full time

Job summary

BEBIRI HOSTEL EMPIRE (M) SDN. BHD. is seeking an Executive Assistant to the CEO to provide high-level administrative and executive support across the organisation.

The role demands a highly organised and discreet professional who can manage competing priorities, coordinate stakeholders and ensure the CEO's commitments are followed through efficiently. Key duties include calendar and travel management, preparing reports and meeting minutes, coordinating communications with the management team and

Qualifications

• Minimum Diploma in Business Administration, Management or a related field.
• Strong communication, organisational and time-management skills.
• Proficiency in Microsoft Office, including Word, Excel and PowerPoint.
• Ability to work independently, proactively and under pressure.
• Highly organised, detail-oriented, trustworthy and responsible.
• Good command of English and Bahasa Malaysia.

Responsibilities

• Provide administrative and executive support to the CEO in daily operations.
• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Prepare reports, meeting minutes, correspondence and official documents.
• Coordinate communication between the CEO, management team, employees and external parties.
• Monitor and follow up on tasks and instructions assigned by the CEO.
• Handle confidential company information with professionalism and discretion.
• Assist in coordinating special projects and management activities.
• Perform other duties as assigned by the CEO.

Skills

Communication

Organisational skills

Time management

Discretion

Independent working

English

Bahasa Malaysia

Education

Diploma in Business Administration/Management

Tools

Microsoft Office

Job description

As Executive Assistant to the CEO, you will provide high-level administrative and executive support that enables effective daily operations, communication and decision-making across the organisation. This role requires a highly organised and discreet professional who can manage competing priorities, coordinate stakeholders and ensure the CEO's commitments and instructions are followed through efficiently.

Key responsibilities

Provide administrative and executive support to the CEO in daily operations.

Manage the CEO's calendar, appointments, meetings and travel arrangements.

Prepare reports, meeting minutes, correspondence and official documents.

Coordinate communication between the CEO, management team, employees and external parties.

Monitor and follow up on tasks and instructions assigned by the CEO.

Handle confidential company information with professionalism and discretion.

Assist in coordinating special projects and management activities.

Perform other duties as assigned by the CEO.

What we're looking for

Minimum Diploma in Business Administration, Management or a related field.

Strong communication, organisational and time-management skills.

Proficiency in Microsoft Office, including Word, Excel and PowerPoint.

Ability to work independently, proactively and under pressure.

Highly organised, detail-oriented, trustworthy and responsible.

Good command of English and Bahasa Malaysia.