Senior Executive Assistant | Global Coordination & Ops

Private Advertiser; Kuala Lumpur; Vor Ort; MYR 78.000 - 123.000; Vollzeit

Zusammenfassung

Private Advertiser is seeking a high-calibre Personal & Executive Assistant to provide executive operations support, community management for a business owners network, and personal administration. The role demands discretion, strong judgement, and the ability to work with minimal supervision.

Key responsibilities include calendar management, email drafting, document preparation, website updates, BD support, event logistics, and onboarding of network members.

Qualifikationen

• Minimum 5 years of experience in an executive/personal assistant or senior admin role.
• Excellent written and spoken English with professional proficiency.
• Strong Google Workspace skills: Gmail, Drive, Docs, Sheets, Forms.
• Comfortable using AI tools to boost productivity and output quality.
• Experience maintaining basic websites such as WordPress, Squarespace or similar.
• High discretion, confidentiality, and professional judgement.
• Ability to manage multiple priorities independently and meet deadlines.
• Strong attention to detail and proactive problem solving.

Aufgaben

• Manage calendars, scheduling, and meeting coordination across multiple time zones.
• Handle email correspondence, draft communications, and follow up on items.
• Prepare documents, presentations, reports, and briefing notes.
• Maintain Google Drive filing systems and document libraries.
• Update basic website content as directed (WordPress/Squarespace).
• Support business development incl. proposal formatting and client comms.
• Coordinate logistics for training programmes, workshops, and events.
• Assist with invoicing, expense tracking, and basic financial admin.
• Manage membership registration, onboarding, and the network database.
• Coordinate communications, newsletters, and member updates.

Kenntnisse

Executive support

Discretion

Communication

Time management

Problem solving

Tools

Google Workspace

WordPress

Squarespace

AI tools

Jobbeschreibung

Private Advertiser is seeking a high-calibre Personal & Executive Assistant to provide executive operations support, community management for a business owners network, and personal administration. The role demands discretion, strong judgement, and the ability to work with minimal supervision.

Key responsibilities include calendar management, email drafting, document preparation, website updates, BD support, event logistics, and onboarding of network members.