Personal Assistant

OrgScale Recruitment Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Benefits offered by this job

Hands-on learning

Career growth

Competitive compensation

Fast-moving environment

Job summary

OrgScale Recruitment Sdn Bhd is seeking a proactive Personal Assistant in Kuala Lumpur to support an executive with daily priorities, communications, meetings, documents, and follow-ups. You will manage calendars, coordinate appointments, and keep tasks on track in a fast-paced environment.

The ideal candidate is reliable, discreet, detail-oriented, and capable of multitasking. You will handle personal and business matters, liaise with vendors and internal teams, and ensure timely responses and

Qualifications

• Experience as Executive Assistant or Administrative Support.
• Able to manage calendars, emails, and confidential documents.
• Strong communication and organisation across multiple tasks.

Responsibilities

• Manage daily schedules, appointments, meetings, and personal commitments.
• Handle personal errands, bookings, documents, and day-to-day admin tasks.
• Coordinate with internal teams, vendors, and service providers.
• Manage calls, messages, and emails with professional follow-up.

Skills

Executive support

Organised

Detail-oriented

Time management

Proactive

Discreet

Tools

Google Workspace

Microsoft Office

Excel

PowerPoint

Job description

About the Opportunity: Be the Person Who Keeps Priorities, People, and Work Moving

We’re hiring a Personal Assistant to support the executive in managing daily priorities, communication, meetings, documents, and follow-ups.

This is more than a typical admin role. We’re looking for someone reliable, organised, discreet, and proactive, someone who can anticipate needs, manage details, handle multiple priorities, and make sure important tasks are completed smoothly and on time.

You’ll be working closely with the individual you support and may handle both personal and business-related matters. The right person should be detail-oriented, responsive, and comfortable handling multiple tasks in a fast-moving environment.

What You’ll Own

Schedule & Daily Planning

Manage daily schedules, appointments, meetings, and personal commitments while keeping priorities organised and on track.

Coordinate schedule changes and handle last-minute arrangements when required.

Personal & Administrative Support

Handle personal errands, bookings, purchases, documents, and other day-to-day administrative matters.

Coordinate with service providers, vendors, and other parties as needed.

Communication & Coordination

Manage calls, messages, emails, and other communication professionally and ensure requests are followed up promptly.

Coordinate with internal teams, external contacts, vendors, and service providers when required.

Are You the Right Fit?

Personal / Admin Support Experience: You have prior experience as an Executive Assistant, Administrative Assistant, Secretary, Business Assistant, or similar role.

Organised & Detail-Oriented: You are careful with details, structured in your work, and able to manage multiple tasks without constant reminders.

Strong Follow-Through: You take ownership of assigned tasks and make sure things are completed on time.

Good Communication: You can coordinate well with different people and communicate clearly in a professional manner.

Basic English Ability: You can read, write, and respond to English emails and documents.

Office Tools: You are comfortable using Google Workspace or Microsoft Office, especially Excel, Word, and PowerPoint.

Time Management: You know how to prioritise tasks, manage deadlines, and support a busy executive schedule.

Proactive & Responsible: You don’t just wait for instructions, you update progress, flag issues early, and help keep things moving.

Tools & Systems

Google Workspace, Microsoft Office, Excel, Word, PowerPoint, email, messaging tools, and digital document management platforms.

What We Offer

Hands-on learning: gain experience across communication, coordination, reporting, and business administration.

Career growth: build strong executive support and business coordination skills.

Competitive compensation: level and salary based on experience and capability.

Fast-moving environment: ideal for someone who enjoys structure, ownership, and keeping things organised.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?


• What's your expected monthly basic salary?


• How many years' experience do you have as a Personal Assistant?


• Which of the following types of qualifications do you have?