Personal Assistant (PA)

GIANT PLATINUM SDN. BHD.; Kuala Lumpur; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

EPF/SOCSO

Annual leave

Medical leave

Free parking

Annual Bonus

Death of immediate family ( 3 Days )

Paternity Leave ( 7 Days)

Natural disaster Leave ( 2 Days)

Birthday Leave ( 1 Days)

Job summary

GIANT PLATINUM SDN. BHD. in Malaysia is seeking an experienced Personal Assistant to support senior executives and ensure smooth daily operations.

You will manage executives' calendars, coordinate travel, handle communications, prepare meeting materials, and assist across departments with discretion and professionalism.

Qualifications

• Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or related field preferred.
• 3–5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders.
• Excellent verbal and written communication in Mandarin and English.

Responsibilities

• Manage Executive's Schedule: organise diaries, travel, and meetings with accuracy.
• Facilitate communication: act as main contact for executives and handle correspondence.
• Document management: maintain filing systems, prepare meeting materials, take minutes.
• Event coordination: plan and support internal/external events and office activities.
• Cross-department collaboration: support projects and initiatives with various teams.
• Stakeholder engagement: provide good service to internal and external stakeholders.
• Problem-solving: show proactive, resourceful decision-making in daily tasks.
• Organize and maintain office systems and procedures.
• Manage incoming calls, emails, and correspondence efficiently.

Skills

Diary management

Travel coordination

Communication

Documentation

Event planning

Stakeholder management

Problem solving

Office administration

Microsoft Office

Team collaboration

Education

Bachelor's degree or Diploma in Secretarial Practice/Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

We are seeking an experienced and proactive Personal Assistant to support senior executives and ensure smooth daily operations.

What you'll be doing

Manage Executive's Schedule: Organize diaries, travel, and meetings with accuracy and efficiency.

Facilitate Communication: Act as the main contact for executives, handling correspondence clearly and professionally.

Document Management: Maintain filing systems, prepare meeting materials, take minutes, and ensure confidentiality.

Event Coordination: Plan and support internal/external events and office activities seamlessly.

Cross-Department Collaboration: Work closely with various departments to support projects and initiatives.

Stakeholder Engagement: Provide good service to internal and external stakeholders.

Problem-Solving: Demonstrate detailed, proactive, and resourceful decision‑making in daily tasks.

Organize and Maintain Office Systems: Ensure smooth operation of office processes and procedures.

Manage Incoming Calls, Emails, and Correspondence: Handle communications efficiently and professionally.

Job Requirements

Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or related field preferred.

Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders (CEO/Director). Operational experience will be considered an added advantage.

Excellent verbal and written communication skills in Mandarin and English.
We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.

Ability to work independently and handle multiple tasks

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Ability to work independently and as part of a team, with discretion and attention to detail.

Proactive and flexible approach, able to manage diverse tasks under pressure.

Detail-oriented with high accuracy in documentation and correspondence.

Professionalism in stakeholder engagement and customer service.

Strong planning and problem‑solving abilities.

• EPF/SOCSO
• Annual leave
• Medical leave
• Free parking
• Annual Bonus
• Death of immediate family ( 3 Days )
• Paternity Leave ( 7 Days)
• Natural disaster Leave ( 2 Days )
• Birthday Leave ( 1 Days )