Executive Assistant

TRIIIO VERTEX SDN. BHD.; Kuala Lumpur; On-site; MYR 78,000 - 134,000; Full time

Job summary

BD Agriculture (Malaysia) Sdn Bhd is seeking an Executive Assistant to directly support the CEO. The role is a strategic partner position, demanding exceptional problem-solving, high EQ, and polished written communication. You will take ownership of executive logistics, calendar coordination, and confidential administrative matters.

The successful candidate will serve as the right hand to the CEO, coordinating with internal teams and external partners while maintaining discretion and integrity.

Responsibilities

• Manage and optimize the CEO's complex daily schedule and calendar management.
• Provide high-level personal administrative assistance to the CEO with discretion and confidentiality.
• Demonstrate sharp problem-solving when plans change.
• Draft, polish, and manage high-level executive correspondence and external client communications.
• Liaise between the CEO, internal teams, and external business partners.
• Assist the CEO with basic corporate compliance and statutory tracking.
• Learn public company/regulatory compliance frameworks to support governance.
• Organize executive files, track actions from leadership meetings, and handle expense filings.
• Prepare meeting agendas, briefing materials, and minutes for executive sessions.

Job description

TRIIIO Recruitment is the official recruitment partner for this role

About the role

Our client is seeking a high-caliber, sharp, and proactive Executive Assistant to directly support their CEO. This is not a traditional administrative position—they are looking for a strategic partner who possesses exceptional problem-solving abilities, high emotional intelligence (EQ), and strong written communication skills. You will act as the right hand to the CEO, taking full ownership of executive logistics, corporate affairs, calendar coordination, and confidential administrative matters.

Key responsibilities

• Manage and optimize the CEO's complex daily schedule, ensuring seamless meeting arrangements and calendar management.
• Provide high-level personal administrative assistance to the CEO with absolute discretion and confidentiality.
• Demonstrate sharp problem-solving skills when plans change.
• Draft, polish, and manage high-level executive correspondence, internal announcements, and external client communications.
• Act as a professional liaison between the CEO, internal teams, and external business partners.
• Assist the CEO with basic corporate compliance and statutory tracking.
• Demonstrate a willingness to learn public company/regulatory compliance frameworks to support governance requirements.
• Organize executive files, track action items following key leadership meetings, and handle executive expense filings.
• Prepare meeting agendas, briefing materials, and minutes for executive sessions.

About you

• Proven experience operating as an Executive Assistant, ideally supporting a C-Suite executive or CEO.
• Exceptional written and verbal communication skills with ability to articulate ideas clearly and write professional, polished business communications.
• Extroverted, engaging, smart, and highly adaptable with high emotional intelligence.
• Meticulous organizational skills with a strong eye for detail and proactive foresight.
• High integrity with a proven track record of handling sensitive personal and corporate information discreetly.
• Resourceful problem-solver who thrives under pressure and independently finds smart solutions to logistics or scheduling bottlenecks.
• Ambitious, eager to learn, and looking to take on broader operational responsibilities over time.

About our client

Our client is publicly listed company located in Sungai Besi (moving to KL Eco City in near future). For ambitious, reliable, and sharp professionals, this role offers direct mentorship under senior leadership and clear opportunities for career growth within the organization.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• How much notice are you required to give your current employer?

Kuala Lumpur City Centre, Kuala Lumpur, MY

Executive Assistant

BD Agriculture (Malaysia) Sdn Bhd

Setia Alam, Selangor, MY