Personal Assistant to CEO

Randstad Malaysia; Kuala Lumpur; On-site; MYR 44,640 - 78,120; Full time

Job summary

Randstad Malaysia seeks a dedicated secretary/administrative support professional to work closely with the CEO, handling scheduling, communications, and travel arrangements. The role also reviews internal policies and advises on employee relations, grievances, and disciplinary matters, contributing to a compliant and harmonious workplace.

You will support payroll oversight, statutory contributions, benefits administration, and participate in HR projects like talent management and diversity

Qualifications

• Confidentiality and handling sensitive information.
• Solid knowledge of HR principles, laws, and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in HR software, applicant tracking systems, and Microsoft Office Suite.

Responsibilities

• Provide personalized secretarial and administrative support, including scheduling meetings, managing communications, and arranging travel.
• Review internal workplace policies and offer guidance on employee relations, grievances, and disciplinary matters.
• Oversee monthly payroll execution, statutory contributions, and benefits administration frameworks.
• Participate in HR projects such as talent management initiatives and diversity and inclusion programs.
• Compile and analyse HR data for reporting and decision-making.

Education

Post Graduate Diploma

Job description

Company overview

This established organisation is a prominent player within the digital marketing and media communications sector across Malaysia. The business emphasises a collaborative workplace culture and provides structured pathways for professional growth and long-term career progression.

Role overview

This role provides personalized secretarial and administrative support and works closely with the CEO on tasks such as scheduling meetings, managing communication, and making travel arrangements. The position may also involve reviewing internal policies and advising on employee relations, grievances, and disciplinary matters.

Responsibilities

• Provide personalized secretarial and administrative support, including scheduling meetings, managing communications, and arranging travel.
• Review internal workplace policies and offer guidance on employee relations, grievances, and disciplinary matters.
• Oversee monthly payroll execution, statutory contributions, and benefits administration frameworks.
• Participate in HR projects such as talent management initiatives and diversity and inclusion programs.
• Compile and analyse HR data for reporting and decision-making.

Requirements

• Ability to maintain confidentiality and handle sensitive information.
• Strong knowledge of HR principles, laws, and regulations.
• Excellent communication and interpersonal skills.
• Proficiency in HR software, applicant tracking systems, and Microsoft Office Suite.
• Strong organizational and time-management skills.
• Detail-oriented and able to work independently and as part of a team.

Experience

2 years

Skills

no additional skills required

Qualifications

no additional qualifications required

Education

Post Graduate Diploma