Executive Assistant

MMW Bone Alignment Centre (M) Sdn Bhd; Klang City; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Career development

Modern facilities

Healthcare benefits

Flexible working arrangements

Job summary

MMW Bone Alignment Centre (M) Sdn Bhd in Bukit Raja, Selangor, is seeking an experienced Executive Assistant to support senior management and coordinate daily operations. You will manage calendars, prepare documents, liaise with internal teams and external partners, arrange travel, and help maintain confidential information.

The role offers a professional environment, development opportunities, and a collaborative culture.

Qualifications

• 2–5 years of experience in an Executive Assistant/PA or senior admin role.
• Excellent organisational and time management skills with the ability to handle multiple tasks.

Responsibilities

• Provide comprehensive administrative support to senior management, including scheduling appointments and managing calendars.
• Prepare and organize documentation, reports and presentations for management review.
• Liaise with internal departments and external parties to facilitate communication and coordination.
• Manage correspondence, emails and timely responses to inquiries.
• Coordinate travel arrangements, accommodation and logistics for meetings and events.
• Maintain confidentiality when handling sensitive information and strategic matters.
• Organise and minuting management meetings and track action items.
• Support implementation of administrative policies and procedures.
• Manage office supplies, equipment and vendor relationships.
• Assist with HR administration and recruitment coordination.

Skills

Calendar management

Communication skills

Microsoft Office

Multilingual

Tools

Scheduling software

Document management

Job description

About us

MMW Bone Alignment Centre (M) Sdn Bhd is a dedicated healthcare facility specialising in bone alignment and orthopaedic services. We are committed to providing excellent patient care and maintaining the highest standards of medical practice. Our team comprises experienced healthcare professionals and support staff who work collaboratively to deliver exceptional service to our patients and stakeholders.

About the role

We are seeking an experienced Executive Assistant to join our team at our Bukit Raja Selangor facility on a full-time basis. This role is pivotal to the smooth operation of our management and administrative functions, providing comprehensive support to senior management and ensuring the efficient coordination of our daily operations. As Executive Assistant, you will be instrumental in enabling our leadership team to focus on strategic initiatives whilst you manage the administrative and organisational aspects of the business.

Key responsibilities

• Providing comprehensive administrative support to senior management, including scheduling appointments, managing calendars and coordinating meetings
• Preparing and organising documentation, reports and presentations for management review and stakeholder communications
• Liaising with internal departments and external parties to facilitate effective communication and coordination of business activities
• Managing correspondence, email communications and ensuring timely responses to enquiries
• Coordinating travel arrangements, accommodation and logistics for management attendance at meetings, conferences and events
• Maintaining confidentiality and discretion when handling sensitive business information and strategic matters
• Organising and minuting management meetings, ensuring action items are tracked and followed up appropriately
• Supporting the implementation of administrative policies and procedures across the organisation
• Managing office supplies, equipment and vendor relationships to ensure smooth operations
• Assisting with human resources administration, including employee record maintenance and coordination with recruitment processes

What we’re looking for

• Proven experience of at least 2-5 years working as an Executive Assistant, PA or in a similar senior administrative role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet strict deadlines
• Outstanding written and verbal communication skills in English; proficiency in Malay and Mandarin Chinese is advantageous
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and management software
• Strong interpersonal skills with the ability to work effectively with senior management and colleagues across all levels
• Discretion and integrity, with the ability to handle confidential information with professionalism
• Proactive approach with strong problem solving abilities and the capacity to work independently
• Experience in the healthcare sector or a similar professional environment is desirable
• Familiarity with Malaysian business practices and office administration procedures

What we offer

We are committed to creating a supportive and professional work environment where our team members can thrive. We offer competitive remuneration commensurate with experience, opportunities for professional development and career progression, and a collaborative workplace culture. Our staff enjoy a pleasant working environment with modern facilities, flexible working arrangements where possible, and access to healthcare benefits. We recognise the importance of work-life balance and provide a supportive atmosphere that values both professional achievement and personal wellbeing.