Executive Administrative & Operations Coordinator

WELLTIX STATIONERY CITY SDN BH; Butterworth; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented administrative assistant to support daily operations in a busy office in Malaysia. The role involves handling clerical tasks, preparing documents, and maintaining accurate records across departments.

You will manage emails, calls, and enquiries, coordinate office supplies, and assist with HR-related administrative matters. The position requires strong organisational skills and discretion in handling confidential information.

Responsibilities

• Handle daily administrative and clerical duties.
• Manage filing, documentation, records, and office correspondence.
• Prepare letters, reports, quotations, invoices, and other documents when required.
• Handle data entry and maintain accurate records.
• Manage incoming and outgoing emails, calls, and enquiries.
• Coordinate office supplies and ensure sufficient stock.
• Assist with staff attendance, leave records, and basic HR administrative matters.
• Arrange meetings, appointments, and internal communications.
• Assist management with daily administrative tasks and ad-hoc assignments.
• Liaise with customers, suppliers, branches, and other departments when necessary.
• Ensure documents are properly maintained and confidential information is handled appropriately.
• Perform other duties assigned by the management.

Job description

Jora Malaysia is seeking a detail-oriented administrative assistant to support daily operations in a busy office in Malaysia. The role involves handling clerical tasks, preparing documents, and maintaining accurate records across departments.

You will manage emails, calls, and enquiries, coordinate office supplies, and assist with HR-related administrative matters. The position requires strong organisational skills and discretion in handling confidential information.