Executive Administrative Officer - Secretarial & Admin Lead

Private Advertiser; Petaling Jaya; On-site; MYR 40,000 - 67,000; Full time

Job summary

Private Advertiser invites a capable secretary to provide comprehensive secretarial and administrative support, including minutes, proposals, and presentations. You will coordinate with internal departments and external parties, and manage confidential documents for efficient data retrieval.

The role requires at least 3 years of related experience, strong bilingual communication in English and Malay (plus Chinese), and meticulous organization.

Qualifications

• Private Secretarial Certificate or a Professional Certificate, Diploma or equivalent.
• At least 3 years of working experience in the related field.
• Preferably Executives specializing in Secretarial & Admin Assistance to HODs.
• Fluency in both written and spoken in Bahasa English, Bahasa Malaysia, and Bahasa Cina.
• Organized, systematic, able to multi-task and prioritize work.
• Past experience in property/related fields will be an advantage.
• Pleasant personality, committed and with high integrity.
• Have an eye for details with ability to follow through.
• Computer and internet savvy.

Responsibilities

• Provide full range of secretarial and administrative support including taking minutes, assist in compiling business proposals and presentations.
• Liaise and coordinate with internal departments and external parties on all matters
• Manage and organize confidential documents, correspondences, records and maintain an organized filling system for smooth data retrieval
• Screening telephone calls, inquiries and requests and handling them when appropriate.
• Welcoming and looking after visitors.
• Maintain the superior calendar, appointment scheduling, drafting correspondences, reports, Power Point presentation, coordination and arrangement status with relevant parties.
• Prepare confidential and official correspondences.
• Undertake special assignments, ad-hoc functions and related duties as and when required

Skills

Secretarial experience

Calendar management

Communication

Document handling

Education

Secretarial certificate / diploma

Tools

PowerPoint

MS Office

Job description

Private Advertiser invites a capable secretary to provide comprehensive secretarial and administrative support, including minutes, proposals, and presentations. You will coordinate with internal departments and external parties, and manage confidential documents for efficient data retrieval.

The role requires at least 3 years of related experience, strong bilingual communication in English and Malay (plus Chinese), and meticulous organization.