Executive Admin & Legal Affairs Coordinator

HR Pro Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Medical & dental

Professional development

Paid leave

Modern office facilities

Job summary

HR Pro Sdn Bhd is seeking an Admin Executive to provide comprehensive secretarial and administrative support to the Director, manage reports and legal documents, and coordinate travel, meetings, and events. You will maintain records, handle confidential communications, and assist across operations while upholding discretion and professionalism.

The role emphasizes multitasking, strong time management, and a polished presence, with opportunities to participate in entertainment events and liaise

Qualifications

• Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation
• Strong multitasking and prioritization skills
• Excellent stress management and time efficiency under tight deadlines
• High attention to detail with sound judgment
• Professional presentation and interpersonal communication
• Ability and willingness to accompany the Director for entertainment events when needed
• Familiarity with legal documentation processes (conveyancing, loans, sub-sale)

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director
• Type, format, and edit reports, presentations, and legal documents
• Maintain records, databases, and filing systems with accuracy and discretion
• Coordinate travel, meetings, events, and internal communications
• Handle confidential correspondence across departments and external associates
• Prepare minutes, briefings, and follow-ups from meetings and internal discussions
• Attend entertainment or social outings with the Director when required
• Manage legal documentation related to conveyancing and loan matters from start to completion
• Liaise with clients and stakeholders professionally, maintaining strict confidentiality
• Organize office logistics including mail, supplies, courier services, and meeting arrangements
• Support the team with inquiries and operational needs to ensure seamless collaboration
• Undertake ad hoc assignments as directed by the Managing Director

Skills

Multitasking

Stress management

Time management

Attention to detail

Interpersonal communication

Bilingual Chinese (preferred)

Job description

HR Pro Sdn Bhd is seeking an Admin Executive to provide comprehensive secretarial and administrative support to the Director, manage reports and legal documents, and coordinate travel, meetings, and events. You will maintain records, handle confidential communications, and assist across operations while upholding discretion and professionalism.

The role emphasizes multitasking, strong time management, and a polished presence, with opportunities to participate in entertainment events and liaise