Executive Admin & CEO Support Specialist

Private Advertiser; Kuala Lumpur; On-site; MYR 38,000 - 60,000; Full time

Job summary

Private Advertiser is seeking an Admin Executive to support daily administrative tasks, licensing management, payment coordination, CEO secretarial duties, and event organization in a fast-paced environment. The role requires a Bachelor’s degree and at least 2 years in related admin fields, with strong Mandarin and English proficiency and excellent multitasking abilities.

You will handle documentation, coordinate cross-department activities, and ensure timely processing of payments and records

Qualifications

• Bachelor's degree in Business Administration or related field.
• At least 2 years in administration, office management or secretarial roles.
• Proficient in Mandarin and English, written and spoken.
• Strong organization and multitasking abilities.
• Independent, proactive and detail-oriented.

Responsibilities

• Handle daily administrative tasks and office coordination.
• Manage company licensing, permits, and renewal schedules.
• Provide CEO secretarial support including calendar and meetings.
• Coordinate payments and track status with departments.
• Plan and organise company events and vendor logistics.
• Coordinate internal and external communications.
• Maintain confidential records and documentation.

Skills

Bilingual Mandarin-English

Organizational skills

Attention to detail

multitasking

Education

Bachelor's degree in Business Administration

Job description

Private Advertiser is seeking an Admin Executive to support daily administrative tasks, licensing management, payment coordination, CEO secretarial duties, and event organization in a fast-paced environment. The role requires a Bachelor’s degree and at least 2 years in related admin fields, with strong Mandarin and English proficiency and excellent multitasking abilities.

You will handle documentation, coordinate cross-department activities, and ensure timely processing of payments and records