Executive Admin & Operations Support

PERSOL; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking an office administrator to support general administrative duties plus accounting and HR tasks under the Managing Director. The role requires handling data entry, document management, invoicing, and coordination with vendors.

You will assist with HR documentation, visa renewals, housing arrangements, and communications with authorities, delivering comprehensive support across the organization.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• At least a few years of relevant administrative experience in roles such as Admin Assistant or Admin Executive.
• Basic computer skills including Microsoft Word and Excel.

Responsibilities

• Perform data entry, document preparation, filing and management.
• Prepare and manage internal documents and business materials.
• Process and manage invoices, receipts and expense documents.
• Support bank payments and online banking tasks.
• Prepare and maintain HR-related documents.
• Handle visa renewal procedures for foreign employees.
• Assist with housing arrangements and house-hunting for staff.
• Coordinate with vendors, service providers and authorities.
• Handle calls, emails, mail, couriers and other correspondence.
• Provide admin support to MD and staff as needed.
• Organize and maintain documents related to inspections and surveys.

Skills

MS Word

MS Excel

Data entry

Education

Diploma or Degree in Business Administration/Management or related field

Job description

Jora Malaysia is seeking an office administrator to support general administrative duties plus accounting and HR tasks under the Managing Director. The role requires handling data entry, document management, invoicing, and coordination with vendors.

You will assist with HR documentation, visa renewals, housing arrangements, and communications with authorities, delivering comprehensive support across the organization.