Executive Admin & Operations Coordinator

Petron Corporation; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

Petron Malaysia is seeking a proactive Administration Officer in Kuala Lumpur to organize meetings, travel, files, and vendor invoices while coordinating with multiple managers. The role emphasizes records management, organization charts, and SAP invoice processing.

Ideal candidates hold a related Bachelor’s degree with CGPA 3.00, 3+ years of admin/secretarial experience, strong MS Office skills, and excellent English with solid time management and interpersonal abilities.

Qualifications

• Bachelor’s degree in a related field; minimum CGPA 3.00.
• 3+ years of administrative or secretarial experience; able to support multiple managers.
• Proficient in MS Office; knowledge of SAP is an added advantage.

Responsibilities

• Organize meetings, travel arrangements, and visitor management.
• Maintain and update personnel files, vacation records, medical reports, and contracts.
• Oversee records management activities and prepare organization charts.
• Process invoices, liaise with Accounts Payable, and handle SAP-based invoices.
• Arrange flights and hotel bookings; distribute personnel announcements; coordinate offsite meetings.

Skills

Time management

Prioritization

Communication

MS Office

English proficiency

Education

Bachelor's degree in related field with CGPA 3.00

Tools

SAP

Microsoft Office

Job description

Petron Malaysia is seeking a proactive Administration Officer in Kuala Lumpur to organize meetings, travel, files, and vendor invoices while coordinating with multiple managers. The role emphasizes records management, organization charts, and SAP invoice processing.

Ideal candidates hold a related Bachelor’s degree with CGPA 3.00, 3+ years of admin/secretarial experience, strong MS Office skills, and excellent English with solid time management and interpersonal abilities.