Admin Assistant

Petron Corporation; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

Petron Malaysia is seeking a proactive Administration Officer in Kuala Lumpur to organize meetings, travel, files, and vendor invoices while coordinating with multiple managers. The role emphasizes records management, organization charts, and SAP invoice processing.

Ideal candidates hold a related Bachelor’s degree with CGPA 3.00, 3+ years of admin/secretarial experience, strong MS Office skills, and excellent English with solid time management and interpersonal abilities.

Qualifications

• Bachelor’s degree in a related field; minimum CGPA 3.00.
• 3+ years of administrative or secretarial experience; able to support multiple managers.
• Proficient in MS Office; knowledge of SAP is an added advantage.

Responsibilities

• Organize meetings, travel arrangements, and visitor management.
• Maintain and update personnel files, vacation records, medical reports, and contracts.
• Oversee records management activities and prepare organization charts.
• Process invoices, liaise with Accounts Payable, and handle SAP-based invoices.
• Arrange flights and hotel bookings; distribute personnel announcements; coordinate offsite meetings.

Skills

Time management

Prioritization

Communication

MS Office

English proficiency

Education

Bachelor's degree in related field with CGPA 3.00

Tools

SAP

Microsoft Office

Job description

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation. We are dedicated and passionate about our vision - to be the leading provider of total customer solutions in the oil sector and its allied businesses.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Responsibilities

• Organize all meetings, communication sessions, employee travel arrangements, and visitor management.
• Maintain and update personnel files, including vacation records, medical reports, and contract staffing.
• Oversee records management activities such as retrieval, housekeeping, and disposition within the department.
• Create LVPOs and purchase requests, process payments, and follow up with Accounts Payable.
• Update and maintain organization charts.
• Coordinate with contract vendors on third-party contracts.
• Process third-party service invoices in SAP.
• Handle personnel-related invoices, obtain managerial approvals, and forward them to Payables.
• Arrange business-related flights and hotel bookings.
• Prepare and distribute personnel announcements.
• Liaise with hotels to organize offsite meetings.
• Manage office supplies, festive cards, diaries, and calendars for the department.
• Process employees’ Daily Expense Statement claims.
• Perform other general administrative duties as required.

Requirements

• Possess a Degree in a related field with a minimum CGPA of 3.00.
• At least 3 years of administrative or secretarial experience, with the ability to prioritize tasks and support multiple managers effectively.
• Proficient in computer skills, particularly Microsoft Office applications.
• Knowledge of SAP is an added advantage.
• Excellent command of written and spoken English.
• Strong interpersonal, communicationand time management skills.

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation. We are dedicated and passionate about our vision - to be the leading provider of total customer solutions in the oil sector and its allied businesses.

Our refinery in Port Dickson produces a wide range of petroleum products, which include gasoline, diesel, liquefied petroleum gas (LPG), and aviation fuel. Petron premium fuels are distributed from strategically-located depots and storage terminals around the country ensuring a continuous and reliable supply of quality fuels to our customers.

As an Asian company with a global mind set, we look forward to becoming an integral part of your lives as we fuel journeys through our network of service stations nationwide. Petron service stations with its distinctive blue and red logo embody what our brand stands for - innovative products, excellent service, successful partnerships built on trust, and caring for our customers.

We also help power the Malaysian economy by supplying fuels to key industries such as power-generation, fisheries, transportation, manufacturing, and agriculture.

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.

What can I earn as an Administration Officer