Executive Admin & Office Support

Private Advertiser; Ayer Keroh; On-site; MYR 26,000 - 38,000; Full time

Job summary

Private Advertiser in Ayer Keroh, Melaka, is seeking a detail-oriented Admin Assistant for a full-time position. The role supports day-to-day operations, maintains files, manages correspondence, and assists HR with payroll and recruitment processes.

The successful candidate will have strong organisational and communication skills, be proficient in Microsoft Office, and able to manage multiple tasks while maintaining confidentiality and accuracy.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organisational and time-management abilities.
• Excellent written and verbal English communication.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage incoming/outgoing correspondence (emails, letters, documents).
• Schedule meetings, appointments and staff travel arrangements.
• Maintain and organise files, records and documentation systems.
• Assist HR in payroll and recruitment processes.
• Prepare and format reports, presentations and other documents.
• Handle telephone calls and reception duties professionally.
• Process invoices, expense claims and other admin paperwork.
• Coordinate office supplies and monitor inventory levels.
• Support departments with data entry and clerical tasks.
• Assist in organising meetings, events and company functions.
• Perform general administrative duties to support operations.

Skills

Organisational skills

Time management

Communication skills

Tools

Microsoft Office

Job description

Private Advertiser in Ayer Keroh, Melaka, is seeking a detail-oriented Admin Assistant for a full-time position. The role supports day-to-day operations, maintains files, manages correspondence, and assists HR with payroll and recruitment processes.

The successful candidate will have strong organisational and communication skills, be proficient in Microsoft Office, and able to manage multiple tasks while maintaining confidentiality and accuracy.