Administrative Assistant — HR & Operations Support

Jobstreet Malaysia; Malacca City; On-site; MYR 30,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Admin Assistant in Ayer Keroh, Melaka to support day-to-day operations and ensure administrative processes run smoothly. The role is a full-time position with the office as the primary workplace, helping keep a wide range of tasks organized and efficient.

You will coordinate correspondence, meetings, payroll support, reports, and procurement activities while maintaining confidentiality and delivering professional service to colleagues.

Qualifications

• Minimum prior experience as Administrative Assistant or similar.
• Proficient in MS Office.
• Strong organisational skills and ability to prioritise.
• Excellent written and spoken English.
• Ability to handle confidential information.

Responsibilities

• Manage incoming and outgoing correspondence, including emails and documents.
• Schedule meetings, appointments and travel for staff.
• Maintain files and documentation systems.
• Assist HR with payroll and recruitment.
• Prepare reports and presentations.
• Answer calls and reception duties professionally.
• Process invoices and expense claims.
• Coordinate office supplies and inventory.
• Support departments with data entry and clerical tasks.
• Organise meetings, events and company functions.
• Perform general administrative duties as required.

Skills

Administrative experience

MS Office proficiency

Organisational skills

English communication

Attention to detail

Confidentiality

Adaptability/Teamwork

Scheduling/Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia is seeking a detail-oriented Admin Assistant in Ayer Keroh, Melaka to support day-to-day operations and ensure administrative processes run smoothly. The role is a full-time position with the office as the primary workplace, helping keep a wide range of tasks organized and efficient.

You will coordinate correspondence, meetings, payroll support, reports, and procurement activities while maintaining confidentiality and delivering professional service to colleagues.