Executive Admin & Office Operations Specialist

BUKIT SAWIT ENTERPRISE (Construction Company); Seberang Perai; On-site; MYR 36,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking an Admin Executive to maintain efficient office operations and support organizational processes in Penang. Core duties include office management, scheduling, front desk activities, and documentation. You will also assist HR, payroll, vendor management, and government matters while helping organize events and company projects.

The role involves coordinating meetings, travel, calendars, and vendor visits, with a focus on smooth workflow and compliance across departments.

Qualifications

• Oversee daily office operations and support cross‑department workflows.
• Organize meetings, travel arrangements and executive calendars.
• Greet visitors, answer calls and manage emails.
• Maintain employee records, invoices, contracts and internal databases.
• Assist recruitment, onboarding, payroll, expenses, and government matters.
• Ensure policy compliance and liaise with external vendors.
• Coordinate major staff meetings and company projects.

Responsibilities

• Oversee daily office operations and cross‑department workflows.
• Organize meetings, travel arrangements and executive calendars.
• Greet visitors, answer calls and manage emails.
• Maintain employee records, invoices, contracts and internal databases.
• Assist HR, payroll, expenses, and government matters.
• Ensure policy compliance and liaise with vendors.
• Organize major staff meetings and company projects.

Skills

Office management

Scheduling

Front desk

Documentation

HR support

Vendor management

Event coordination

Job description

Jora Malaysia is seeking an Admin Executive to maintain efficient office operations and support organizational processes in Penang. Core duties include office management, scheduling, front desk activities, and documentation. You will also assist HR, payroll, vendor management, and government matters while helping organize events and company projects.

The role involves coordinating meetings, travel, calendars, and vendor visits, with a focus on smooth workflow and compliance across departments.