Executive Admin & Office Operations Specialist

Aropak; Johor Bahru; On-site; MYR 28,000 - 39,000; Full time

Job summary

AROPAK SDN. BHD. is seeking an Admin Assistant/Officer/Executive to join our Johor Bahru team. This full-time role focuses on supporting day-to-day administrative operations, coordinating with departments, and assisting senior management to keep office operations efficient and compliant.

The successful candidate will manage records, correspondence, meetings, travel arrangements, and document preparation while maintaining high standards of accuracy and professionalism in a dynamic environment.

Qualifications

• Experience in an administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in administrative tasks.
• Professional demeanour with customer-service focus.
• Ability to work independently while collaborating with a team.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Managing and maintaining administrative systems, records, and databases.
• Handling incoming and outgoing correspondence, including emails, letters, and packages.
• Scheduling meetings, managing calendars, and arranging travel or accommodation.
• Preparing and editing documents, reports, and presentations.
• Providing general administrative support to senior management and departments.
• Coordinating with external vendors, clients, and service providers.
• Managing office supplies, inventory, and orders.
• Answering calls, greeting visitors, and directing enquiries.
• Filing and organising documents in physical and digital formats.
• Supporting event coordination and office activities.
• Assisting with data entry and basic financial administration tasks.
• Ensuring compliance with company policies and procedures.

Skills

Organisational skills

Time management

Communication skills

Bilingual English & Malay

MS Office proficiency

Tools

Microsoft Office Suite

Job description

AROPAK SDN. BHD. is seeking an Admin Assistant/Officer/Executive to join our Johor Bahru team. This full-time role focuses on supporting day-to-day administrative operations, coordinating with departments, and assisting senior management to keep office operations efficient and compliant.

The successful candidate will manage records, correspondence, meetings, travel arrangements, and document preparation while maintaining high standards of accuracy and professionalism in a dynamic environment.