Executive Admin for Invoicing, Docs & Cross‑Team Support

OKAY HARDWARE SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

OKAY HARDWARE SDN. BHD. is seeking an Admin Executive to support Sales, Operations and Finance by ensuring documentation is accurate and completed on time.

You will prepare invoices, DOs, quotations and related documents, verify orders for accuracy, and coordinate with Sales, Warehouse and Admin teams. Update records and follow up on submissions, assist with purchase orders, maintain filing, and handle general admin tasks.

Qualifications

• 1 year of administrative experience
• Autocount experience preferred
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Proficient in Excel, Word, and Outlook; good team communication
• Reliable, proactive and able to work independently

Responsibilities

• Prepare and issue Invoices, Delivery Orders (DO), Quotations and related documents
• Verify customer orders and ensure documentation accuracy
• Coordinate with the Sales, Warehouse and Admin Team
• Update customer and sales records in the system
• Follow up on document submissions and job progress
• Assist with purchase orders and supplier documentation when required
• Maintain proper filing (physical and digital)
• Handle general administrative duties and office documentation
• Support management with ad-hoc administrative tasks

Skills

Organizational skills

Multitasking

Attention to detail

Team communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Autocount

Job description

OKAY HARDWARE SDN. BHD. is seeking an Admin Executive to support Sales, Operations and Finance by ensuring documentation is accurate and completed on time.

You will prepare invoices, DOs, quotations and related documents, verify orders for accuracy, and coordinate with Sales, Warehouse and Admin teams. Update records and follow up on submissions, assist with purchase orders, maintain filing, and handle general admin tasks.