Finance Admin Specialist — Data Entry & PDF/Excel

Private Advertiser; Johor Bahru; On-site; MYR 27,000 - 33,000; Full time

Job summary

Private Advertiser is seeking an Admin Assistant in Malaysia to support the administrative team. The role focuses on issuing debit and credit notes and using Excel and PDF tools for data entry in a fast-paced environment.

Key duties include handling invoice verification, document coordination with internal teams and clients, and maintaining Excel records. The position requires accuracy, attention to detail, and strong communication skills to meet KPIs.

Qualifications

• Experience handling PDF and Excel files.
• Detail-oriented with high accuracy in data entry.
• Good communication and coordination skills.
• Ability to work in a performance-driven environment with KPIs.

Responsibilities

• Prepare and issue debit / credit notes accurately and on time.
• Verify invoice details and ensure proper documentation for financial transactions.
• Coordinate with internal teams and clients for documents and disputes resolution.
• Maintain and update records in Excel spreadsheets.
• Convert and manage documents in PDF format (scanning, merging, editing).
• Work towards performance targets related to speed, accuracy, and efficiency.
• Maintain high standards of accuracy and professionalism in all tasks.

Skills

Detail-oriented

Data entry

Good communication

Coordination

PDF handling

Tools

Excel

PDF

Job description

Private Advertiser is seeking an Admin Assistant in Malaysia to support the administrative team. The role focuses on issuing debit and credit notes and using Excel and PDF tools for data entry in a fast-paced environment.

Key duties include handling invoice verification, document coordination with internal teams and clients, and maintaining Excel records. The position requires accuracy, attention to detail, and strong communication skills to meet KPIs.