Operations & Admin Executive — Invoicing & Logistics

VATECH GLOBAL ASIA HQ SDN.BHD; Petaling Jaya; On-site; MYR 42,000 - 72,000; Full time

Job summary

VATECH GLOBAL ASIA HQ SDN.BHD in Petaling Jaya is seeking an Administrative Executive to support daily administrative and operational activities. You will prepare and issue e-invoicing, delivery orders, and sales orders, while monitoring inventory for ordering and billing and coordinating installation logistics.

You will also generate reports, maintain accurate customer records, provide customer service, assist with AR collections, and collaborate with Sales, Finance, Technical, Warehouse, and

Responsibilities

• Prepare and issue customer e-invoicing, delivery orders, and sales orders.
• Monitor inventory for ordering and billing purposes.
• Coordinate delivery and logistics arrangements for installation.
• Prepare sales, billing, order, and installation reports.
• Maintain accurate customer records and information.
• Provide customer service and handle customer inquiries.
• Follow up on Accounts Receivable (AR) collections and overdue payments.
• Coordinate with Sales, Finance, Technical, Warehouse, and other departments to ensure smooth operations.
• Maintaining proper documentation and filing for audit and tax.
• Preparing ad-hoc reports and analyses for management as required.
• Performing other administrative duties assigned by management.

Job description

VATECH GLOBAL ASIA HQ SDN.BHD in Petaling Jaya is seeking an Administrative Executive to support daily administrative and operational activities. You will prepare and issue e-invoicing, delivery orders, and sales orders, while monitoring inventory for ordering and billing and coordinating installation logistics.

You will also generate reports, maintain accurate customer records, provide customer service, assist with AR collections, and collaborate with Sales, Finance, Technical, Warehouse, and