Invoice & Document Control Administrator

COCOFANS SDN BHD; Petaling Jaya; On-site; MYR 39,000 - 73,000; Full time

Job summary

COCOFANS SDN BHD is seeking a reliable Admin Executive to manage invoices, expenses, and document control. The role emphasizes accurate record-keeping, matching DOs with invoices, and reporting discrepancies.

You will maintain filing systems, prepare simple reports, and support daily admin tasks while handling inquiries when needed. Proficiency in Excel, Google Sheets, and SQL is required.

Qualifications

• 1–3 years of experience in an administrative, accounts, or documentation role.
• Experience handling invoices, expenses, and filing systems.
• Proficiency in Microsoft Excel, Google Sheets, and SQL.
• Strong organizational skills with excellent attention to detail.
• Ability to work independently and follow structured processes.
• Good command of English and Bahasa Melayu.

Responsibilities

• Prepare invoices and update payment statuses.
• Maintain accurate records of outstanding and completed payments.
• Ensure DOs, invoices, and related documents match correctly.
• Identify and report discrepancies promptly.
• Record and organize company expenses.
• Maintain complete supporting documents for accounting and audit purposes.
• Maintain an organized filing system (digital and physical).
• Ensure invoices, DOs, receipts, and forms are properly labeled and retrievable.
• Prepare simple reports and update internal trackers.
• Support day-to-day office administrative tasks.
• Respond to new customer enquiries when required.

Skills

Invoicing

Expense recording

Document control

SQL

Excel/Sheets

Attention to detail

Tools

Excel

Google Sheets

SQL

Job description

COCOFANS SDN BHD is seeking a reliable Admin Executive to manage invoices, expenses, and document control. The role emphasizes accurate record-keeping, matching DOs with invoices, and reporting discrepancies.

You will maintain filing systems, prepare simple reports, and support daily admin tasks while handling inquiries when needed. Proficiency in Excel, Google Sheets, and SQL is required.