Administrative Operations & Onboarding Specialist

EPC SECURITY SDN. BHD.; Shah Alam; On-site; MYR 30,000 - 42,000; Full time

Job summary

EPC SECURITY SDN. BHD. is seeking an organised administrative assistant to support daily office operations in Shah Alam, Malaysia. You will handle filing, documentation and data entry, prepare letters and reports, and manage emails, calls and inquiries.

Responsibilities include maintaining staff records, processing attendance and payroll-related docs, coordinating recruitment and onboarding, and liaising with clients, suppliers and government agencies. On-site role with standard office hours.

Qualifications

• Daily administrative and clerical duties.
• Filing, documentation and data entry.
• Prepare letters, reports, forms and other company documents.
• Manage incoming and outgoing emails, calls and WhatsApp enquiries.
• Maintain employee and security guard records.
• Update attendance, leave, overtime and manpower records.
• Assist with payroll-related documentation.
• Prepare and maintain monthly reports.
• Assist with recruitment, interview arrangements and employee onboarding.
• Coordinate documents for foreign workers, training and relevant applications.

Responsibilities

• Perform daily administrative and clerical duties.
• Handle filing, documentation and data entry.
• Prepare letters, reports, forms and other company documents.
• Manage incoming and outgoing emails, calls and WhatsApp enquiries.
• Maintain employee and security guard records.
• Update attendance, leave, overtime and manpower records.
• Assist with payroll-related documentation.
• Prepare and maintain monthly reports.
• Assist with recruitment, interview arrangements and employee onboarding.
• Coordinate documents for foreign workers, training and relevant applications.
• Liaise with clients, suppliers and government agencies when required.
• Maintain proper records of licences, permits, contracts and company documents.
• Assist management and the Operations Department with administrative tasks.
• Perform other duties assigned by management.

Job description

EPC SECURITY SDN. BHD. is seeking an organised administrative assistant to support daily office operations in Shah Alam, Malaysia. You will handle filing, documentation and data entry, prepare letters and reports, and manage emails, calls and inquiries.

Responsibilities include maintaining staff records, processing attendance and payroll-related docs, coordinating recruitment and onboarding, and liaising with clients, suppliers and government agencies. On-site role with standard office hours.