Dynamic Office Assistant & Records Specialist

Kejuruteraan Letrik Etara (M) Sdn Bhd; Puchong; On-site; MYR 20,000 - 22,000; Full time

Benefits offered by this job

Training provided

Job summary

Etara is seeking an Office Clerk to support daily administrative tasks in our Malaysia operations. You will handle filing, correspondence, data entry, report preparation, and basic accounting tasks while maintaining a well-organised office environment.

You will assist the Branch Manager with supplier coordination, quotations, and travel arrangements, and you will join a collaborative team with opportunities for training and development.

Qualifications

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as an office clerk or in a related administrative role is a plus
• Proficient in Microsoft Office Suite (Word, Excel, PDF, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written (in English & Bahasa Malaysia)
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Basic understanding of accounting principles is a plus.
• Ability to work independently and as part of a team.

Responsibilities

• Assist Branch Manager in coordinating delivery schedules and maintaining the workshop.
• Prepare quotations and assist with supplier communications.
• Maintain workshop records and manage documents.
• Handle incoming/outgoing mail and office supplies.
• Data entry into internal databases and management systems.
• Support accounting by processing invoices and expenses.
• Schedule meetings and coordinate travel arrangements.
• Ensure the office environment is organized and well-maintained.
• Collaborate with team and assist with special projects.
• Answer and direct phone calls and take messages.
• Perform general office duties (filing, sorting, records).

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Accounting basics

Teamwork

Education

High school diploma

Job description

Etara is seeking an Office Clerk to support daily administrative tasks in our Malaysia operations. You will handle filing, correspondence, data entry, report preparation, and basic accounting tasks while maintaining a well-organised office environment.

You will assist the Branch Manager with supplier coordination, quotations, and travel arrangements, and you will join a collaborative team with opportunities for training and development.