Dynamic Admin & Records Officer

Hong&Fong Advocates&Solicitors; Batu Pahat; On-site; MYR 18,000 - 30,000; Full time

Job summary

Hong&Fong Advocates&Solicitors in Malaysia seeks an organized Administrative Assistant to support daily office operations. You will maintain stationery stock, update schedules, manage supplier records and assist with audits.

The role requires a Diploma/Degree in Administration or related field, 1–2 years’ experience, fluency in Bahasa Malaysia and English, and proficiency in Microsoft Office. You will draft and maintain policy documents and participate in board meetings in a fast-paced

Qualifications

• Diploma/Degree in Administration, Business Studies, Management or equivalent.
• At least 1 - 2 years of working experience in administration or office works.
• Familiar with ISO 9001:2015.
• Fluent in Bahasa Malaysia and English.
• Proficient in Microsoft Office application and other relevant software.
• Good communication and interpersonal skill.
• Ability to work effectively in a fast-paced environment with minimal supervision.

Responsibilities

• Keep record of all stationeries purchased and ensure stock is maintained.
• Check/update cleaner schedules and confirm tasks are completed.
• Deal with new suppliers and update supplier listings.
• Attend external and internal auditing.
• Prepare board management/operation meeting agenda and minutes.
• Draft and maintain administration documents (policies, circulars, firm regulations).
• Update maintenance records of office equipment.
• Maintain records of Quality Manual and Quality Procedures.
• Control and maintain panelship listing within timelines.
• Conduct the job orientation briefing for new joiners.
• Handle ad hoc tasks as assigned by the Account & Administrative officer or superior.

Skills

Bahasa Malaysia fluency

English fluency

MS Office

Communication skills

Interpersonal skills

Fast-paced environment

Education

Diploma/Degree in Administration, Business Studies, Management or equivalent

Tools

Microsoft Office

Job description

Hong&Fong Advocates&Solicitors in Malaysia seeks an organized Administrative Assistant to support daily office operations. You will maintain stationery stock, update schedules, manage supplier records and assist with audits.

The role requires a Diploma/Degree in Administration or related field, 1–2 years’ experience, fluency in Bahasa Malaysia and English, and proficiency in Microsoft Office. You will draft and maintain policy documents and participate in board meetings in a fast-paced