Document Controller & Digital Records Specialist

Dhaya Maju Infrastructure (Asia) Sdn Berhad; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

Dhaya Maju Infrastructure (Asia) Sdn Berhad in Kuala Lumpur is seeking a Document Controller to manage incoming/outgoing correspondence, scanning, and archival in the project environment.

The role requires at least 1 year of related experience, a Diploma or Bachelor’s degree, and working knowledge of document management systems like SmartSolve or Team Binder. Candidates should be detail-oriented and capable of coordinating with multiple stakeholders.

Qualifications

• Diploma or Bachelor’s degree or related qualification.
• Minimum 1 year of experience in document or records management.
• Experience handling multiple file types.
• Basic understanding of construction documents.

Responsibilities

• Receive, scan and register correspondence into Master List.
• Distribute hard copy correspondence to Secretary and Project Site Document Controller.
• Circulate outgoing hard copy letters to relevant internal departments.
• Scan and upload confidential/project correspondence into EDMS for archiving.
• Ensure outgoing letters are sorted, passed to Dispatch, and properly filed.

Skills

Record management

Data entry

Attention to detail

Communication

Education

Diploma or Bachelor’s degree

Tools

SmartSolve Document Management

Team Binder

Job description

Dhaya Maju Infrastructure (Asia) Sdn Berhad in Kuala Lumpur is seeking a Document Controller to manage incoming/outgoing correspondence, scanning, and archival in the project environment.

The role requires at least 1 year of related experience, a Diploma or Bachelor’s degree, and working knowledge of document management systems like SmartSolve or Team Binder. Candidates should be detail-oriented and capable of coordinating with multiple stakeholders.