Document Controller (Data Centre)

cw; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

Cushman & Wakefield is hiring a Document Controller for a Data Centre project in Kuala Lumpur. You will implement and maintain a robust document control system, manage documents through Procore, and ensure compliance with company standards and regulatory requirements.

You will coordinate distribution to project teams and stakeholders, maintain version history, and provide training on document control procedures.

Qualifications

• Diploma or above in Business Administration, Information Management or a related field.
• 2 years relevant experience in either Construction or Data Center field.
• Proven experience using document control software such as Procore, or similar tools.
• Certification in Document Management or Information Management is a plus.

Responsibilities

• Implement and maintain a document control system to track, store, and retrieve project documentation.
• Manage creation, revision, distribution, and archiving of documents via Procore.
• Ensure documents are complete, accurate, and compliant with standards and regulatory requirements.
• Maintain version control and history of document revisions.
• Coordinate document distribution to project teams, clients, contractors and stakeholders.

Education

Diploma or above in Business Administration, Information Management or a related field

Tools

Procore

Job description

Document Controller (Data Centre)

Job Description Summary

We are hiring this role for an upcoming Data Centre Project in KL. You will be responsible for planning, managing, and delivering electrical infrastructure projects within mission-critical data centre.

Job Description

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.

• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.

• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.

• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.

• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.

• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.

• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.

• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.

• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.

• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.

• Organize meetings for the project as per the Rhythm of Business.

• Write and issue the AOM and MOM on time

Requirements:

• Diploma or above in Business Administration, Information Management or a related field

• 2 years relevant experience in either Construction or Data Center field

• Proven experience using document control software such as procore, or similar tools.

• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”