Document Controller (Data Centre)

Cushman & Wakefield; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

Cushman & Wakefield in Kuala Lumpur seeks a Document Controller for a Data Centre project. You will plan, manage, and deliver electrical infrastructure documents, ensuring accuracy, version control, and secure access for stakeholders.

The role requires a Diploma or higher and at least 2 years of experience in construction or data centers, with Procore experience. Certification in document management is a plus.

Qualifications

• Diploma or above in Business Administration, Information Management or a related field.
• 2 years relevant experience in either Construction or Data Center field.
• Procore or similar document control tools experience.
• Certification in Document Management or Information Management is a plus.

Responsibilities

• Implement and maintain a document control system for tracking, storage, and retrieval of project documentation.
• Manage creation, revision, distribution, and archiving of documents via Procore.
• Ensure documents are complete, accurate, and compliant with company standards and regulatory requirements.
• Conduct regular audits to verify document integrity.
• Maintain version control and ensure latest versions are available to stakeholders.
• Coordinate distribution of documents to project teams, clients, contractors, and other stakeholders.
• Provide training and support on document control procedures and best practices.
• Generate and distribute regular reports on document status and compliance.

Skills

Document control

Education

Diploma or above in Business Administration, Information Management or a related field

Tools

Procore

Job description

Job Title Document Controller (Data Centre)

Job Description Summary We are hiring this role for an upcoming Data Centre Project in KL. You will be responsible for planning, managing, and delivering electrical infrastructure projects within mission-critical data centre.

Job Description

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements.
• Conduct regular audits to verify document integrity.
• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders.
• Track changes and maintain a history of document revisions.
• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders.
• Ensure timely delivery and accessibility of critical project information.
• Implement document security protocols to protect sensitive information.
• Control access to documents and ensure that only authorized personnel can view or edit them.
• Provide training and support to project teams on document control procedures and best practices.
• Assist with troubleshooting document-related issues.
• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
• Organize meetings for the project as per the Rhythm of Business.
• Write and issue the AOM and MOM on time.

Requirements

• Diploma or above in Business Administration, Information Management or a related field
• 2 years relevant experience in either Construction or Data Center field
• Proven experience using document control software such as procore, or similar tools.
• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”

About Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a global leader in real estate services, leveraging our specialized expertise to deliver innovative solutions and exceptional value to owners and occupiers. With 52,000 employees in nearly 400 offices across 60 countries, we are one of the largest firms in the industry, with more than 100 years of history. In 2023, we generated $9.5 billion in revenue from our core services. To learn more, visit www.careers.cushmanwakefield.com.