Document Controller

Agensi Pekerjaan Great Pyramid Sdn Bhd; Puchong; On-site; MYR 66,960 - 100,440; Full time

Job summary

Agensi Pekerjaan Great Pyramid Sdn Bhd is seeking a Document Controller to manage Tier III/IV Data Centre documentation, ensuring full compliance with standards and audit readiness. The role covers control of ICT/ELV drawings, wiring layouts, asset records and handover packages.

You will maintain strict revision control, support FAT/SAT/IST, and coordinate with commissioning teams while leveraging EDMS platforms like SharePoint, Aconex, Procore, Autodesk Construction Cloud.

Qualifications

• Diploma or Bachelor’s Degree in Engineering, IT, Business Admin or Document Control.
• Certificate in Document Control and/or QA/QC is an advantage.
• ISO 9001 documentation exposure is preferred.

Responsibilities

• Establish and maintain a high-compliance document control system.
• Control Data Centre Telecom/ICT/ELV documentation and drawings.
• Ensure strict revision control, traceability and status visibility.
• Support commissioning and handover documentation (FAT, SAT, IST).
• Administer EDMS platforms and maintain audit-ready registers.

Skills

Attention to detail

Written communication

Audit/compliance mindset

Security awareness

Education

Engineering / IT or Business Admin degree

Document Control related degree

ISO 9001 exposure (advantage)

Tools

EDMS platforms

AutoCAD

PDF drawings

Microsoft Office

Job description

Our clientis a full service, Structured Cabling / Systems / Network Integration company that specializes in providing complete technology solutions for commercial offices and data centers.

They are seeking aDocument Controller tomanage, and safeguard all documentation for Tier III / Tier IV Data Centre projects, ensuring full compliance with data centre standards, redundancy requirements, security policies, commissioning protocols, and audit readiness throughout design, construction, commissioning, and handover phases.

Key Responsibilities

A. Tier III / IV Data Centre Document Control

• Establish and maintain a high‑compliance document control system suitable for mission‑critical environments.
• Control and manage all Data Centre Telecom / ICT / ELV documentation including:
• Network architecture diagrams.
• Structured cabling layouts (copper & fiber).
• Fiber routing, splice schedules, and core allocation.
• Rack layouts, elevation drawings, and labeling schedules.
• ELV security system layouts (CCTV, ACS, IDS).
• Method statements and risk assessments.
• Technical submittals and material approvals.
• FAT, SAT, IST, and commissioning reports.
• As‑built drawings.
• O&M manuals and asset documentation.
• Ensure strict revision control, traceability, and document status visibility, critical for redundancy validation.

Tier III / IV Compliance & Redundancy Documentation

• Maintain documentation supporting:
• Concurrently Maintainable (Tier III) requirements.
• Fault Tolerant (Tier IV)requirements.
• Support documentation for:
• Dual power paths.
• Network redundancy (A/B paths).
• Failover testing.
• Maintenance bypass scenarios.
• Ensure document completeness for certification reviews, client technical audits, and operator reviews.

Commissioning, Testing & Readiness Documentation

• Control and track documentation related to:
• Factory Acceptance Tests (FAT).
• Site Acceptance Tests (SAT).
• Integrated Systems Testing (IST).
• Network and fiber testing reports.
• ELV system performance tests.
• Ensure all test records are:
• Properly approved.
• Version‑controlled.
• Easily retrievable for audits and future upgrades.
• Support Operational Readiness and Go‑Livedocumentation requirements.

. Electronic Document Management & Audit Readiness

• Administer Data Centre documentation via EDMS platforms, such as:
• Aconex.
• Autodesk Construction Cloud.
• Procore.
• SharePoint.
• Ensure:
• Correct metadata and classification.
• Full document history and traceability.
• Structured folders aligned with long‑term operations.
• Maintain audit‑ready document registers for client, operator, and third‑party audits.

Security, Confidentiality & PDPA Compliance

• Handle sensitive documents including:
• Network topology diagrams.
• Fiber routes and termination details.
• Security system layouts.
• Enforce compliance with:
• Data Centre security policies.
• Client confidentiality agreements.
• Malaysia PDPA.
• Control access rights and prevent unauthorized disclosure of critical infrastructure documentation.

As‑Built, Asset Register & Handover Documentation

• Coordinate compilation of final as‑built drawingsreflecting:
• Installed network paths.
• Rack locations.
• Labeling and identification schemes.
• Support development of ICT / ELV asset registers for operational use.
• Compile complete handover packages including:
• Approved as‑builts.
• Test & commissioning records.
• O&M manuals.
• Warranty and certification documents.

Ensure documentation is fit for long‑term operations, maintenance, and future expansion.

Technical & Industry Knowledge

Essential Knowledge

• Strong understanding of Data Centre ICT & ELV systems, including:
• Structured cabling (TIA‑942 concepts)
• Fiber management and testing
• Network resilience and redundancy
• Security and monitoring systems
• Familiarity with Tier III / Tier IV design principlesand documentation requirements.

Advantageous Knowledge

• Exposure to:
• Uptime Institute‑aligned documentation practices
• Hyperscale or colocation Data Centre environments

Financial institution or government Data Centres

Software & Tools

• Proficient in Microsoft Office (Excel for registers and trackers).
• Strong hands‑on experience with EDMS platforms.
• Confident in reading and tracking AutoCAD and PDF drawings.
• Highly structured digital filing and naming discipline.

Qualifications

• Diploma or Bachelor's Degree in:
• Engineering
• Information Technology
• Business Administration
• Document Control or related field
• Document Control or QA‑QC certification is an advantage.
• ISO 9001 documentation exposure preferred.

. Experience Requirements

• Minimum 3–6 years experience as a Document Controller in:
• Tier III / Tier IV Data Centre projects (strongly preferred)
• Mission‑critical ICT / ELV environments
• Prior experience supporting commissioning and operational handover is highly desirable.

Professional & Behavioral Competencies

• Extremely detail‑oriented and disciplined.
• High compliance and audit mindset.
• Able to handle large document volumes with zero tolerance for errors.
• Professional, discreet, and security‑conscious.
• Strong written communication in English.
  (Bahasa Malaysia is an advantage).