Document Controller – Data Centre Project

CHINA COMMUNICATIONS CONSTRUCTION COMPANY (M) SDN. BHD.; Johor Bahru; On-site; MYR 50,000 - 73,000; Full time

Job summary

CHINA COMMUNICATIONS CONSTRUCTION COMPANY (M) SDN. BHD. (CCCC Malaysia) is seeking a dedicated Document Controller to support our Data Centre Project team in Malaysia.

The role focuses on maintaining proper document control, ensuring accurate version control, timely distribution, and effective coordination across project parties. You will manage drawings, specifications, contracts and reports, administer document numbering, registers and submissions, and generate status reports to flag pending

Qualifications

• Diploma or degree in a related field such as Business Administration, Construction Management, Engineering, or Information Management.
• Experience in Document Control within construction, engineering, MEP or Data Centre projects.
• Familiar with document numbering, revision control, document registers and submission/approval processes.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with Procore, Aconex, ACC, or SharePoint is advantageous.
• Strong communication and coordination skills; detail-oriented and organised.
• Ability to work independently and manage deadlines with multiple stakeholders.

Responsibilities

• Maintain and update project documents including drawings, specifications, contracts, reports and correspondence.
• Manage document numbering, filing, indexing, revision and version control.
• Maintain document registers, master lists and records of incoming and outgoing documents.
• Receive, register, distribute and track project documents and transmittals.
• Monitor document submissions, reviews and approvals, and follow up on outstanding items.
• Ensure the latest approved documents are properly distributed to the relevant project teams.
• Coordinate with project managers, engineers, consultants, subcontractors and suppliers on document submissions and requirements.
• Handle construction-related documents such as shop drawings, method statements, material submissions, RFIs, inspection records and QA/QC documentation.
• Maintain proper records for project handover, including as-built drawings, O&M manuals, testing & commissioning documents and relevant certificates.
• Prepare document status reports and highlight pending approvals, missing documents, revisions and delays.

Skills

Communication

Coordination

Detail-oriented

Independent work

Education

Diploma/Degree in related field

Tools

Procore

Aconex

Autodesk Construction Cloud

SharePoint

Job description

We are looking for a Document Controller to join our Data Centre Project team. The successful candidate will be responsible for maintaining proper document control, ensuring accurate version control, timely distribution, and smooth coordination of project documentation.

Key responsibilities

• Maintain and update project documents including drawings, specifications, contracts, reports and correspondence.
• Manage document numbering, filing, indexing, revision and version control.
• Maintain document registers, master lists and records of incoming and outgoing documents.
• Receive, register, distribute and track project documents and transmittals.
• Monitor document submissions, reviews and approvals, and follow up on outstanding items.
• Ensure the latest approved documents are properly distributed to the relevant project teams.
• Coordinate with project managers, engineers, consultants, subcontractors and suppliers on document submissions and requirements.
• Handle construction-related documents such as shop drawings, method statements, material submissions, RFIs, inspection records and QA/QC documentation.
• Maintain proper records for project handover, including as-built drawings, O&M manuals, testing & commissioning documents and relevant certificates.
• Prepare document status reports and highlight pending approvals, missing documents, revisions and delays.

About you

• Diploma/Degree in Business Administration, Construction Management, Engineering, Information Management or a related field.
• Previous experience in Document Control, preferably within construction, engineering, MEP or Data Centre projects.
• Familiar with document numbering, revision control, document registers and submission/approval processes.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with document management systems such as Procore, Aconex, Autodesk Construction Cloud (ACC), SharePoint or similar will be an advantage.
• Good communication and coordination skills.
• Detail-oriented, organised and able to manage multiple documents and deadlines.
• Able to work independently and follow up effectively with different project parties.

China Communications Construction Company (M) Sdn. Bhd. (CCCC Malaysia) is part of China Communications Construction Company, a leading state-owned enterprise with extensive global experience in infrastructure and construction.

We are committed to quality, safety, technical excellence and professional development, offering employees opportunities to gain experience through major and challenging projects across Malaysia.

Join CCCC Malaysia and grow your career with us.

About CCCC Malaysia

China Communications Construction Company (M) Sdn. Bhd. (CCCC Malaysia) is part of China Communications Construction Company, a leading state-owned enterprise with extensive global experience in infrastructure and construction.

We are committed to quality, safety, technical excellence and professional development, offering employees opportunities to gain experience through major and challenging projects across Malaysia.

Join CCCC Malaysia and grow your career with us.