Document Controller

Randstad Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 65,000; Full time

Job summary

Randstad Malaysia is seeking a detail-oriented Document Controller to manage master project registers for drawings, specs, RFIs, submittals and change orders. You will enforce strict version control and maintain both digital databases and physical archives.

You will oversee distribution to internal teams, contractors and clients while monitoring submittals and chasing approvers to prevent bottlenecks. 1 year experience preferred; Associate Degree/Diploma required.

Qualifications

• Excellent organizational skills and meticulous attention to detail.
• Strong record-keeping and document management discipline.
• Experience with construction document control platforms desired (Procore, Aconex).
• MS Office proficiency is essential for daily tasks.

Responsibilities

• Document Management: update and audit master project registers for drawings and specs.
• Version & Record Control: enforce versioning standards and organize archives.
• Distribution & Workflow: route documents to design/site teams, contractors and clients.

Skills

Exceptional organization

Attention to detail

Record-keeping

Education

Associate Degree/Diploma

Tools

MS Office

Procore

Aconex

Job description

about the company

a premier provider of modular, high-performance infrastructure solutions, driving reliable digital scale and efficiency across Southeast Asia.

about the job

Document Management: Maintain, audit, and systematically update master project registers for drawings, technical specs, RFIs, submittals, and change orders. Version & Record Control: Enforce strict versioning standards and organize both digital databases and physical hard-copy archives. Distribution & Workflow: Timely route and issue approved documents across internal design/site teams, contractors, and client stakeholders. Review Cycle Tracking: Monitor incoming submittals and pending reviews, proactively chasing approvers to prevent project bottlenecks.

about the requirement

• Able to commute to Banting / Kapar
• Experience: Does not has to be from a Document Controller background
• Industry Focus: Background in data center builds or MEP (Mechanical, Electrical, Plumbing) projects is highly desirable.
• Technical Skills: Advanced proficiency in MS Office alongside hands-on experience with construction document control platforms (e.g., Procore, Aconex).
• Core Competencies: Exceptional organization, meticulous attention to detail, and robust record-keeping capabilities.

experience

1 year

skills

no additional skills required

qualifications

no additional qualifications required

education

Associate Degree/Diploma