Document Controller & Data Administrator

Exentec; Selangor; On-site; MYR 56,000 - 89,000; Full time

Job summary

Jora Malaysia is seeking a skilled Document Controller cum Data Administrator to manage and safeguard project records and company documents. You will maintain databases, generate routine and ad hoc reports, and support data migration and system updates to ensure data accuracy and accessibility.

The role requires 2–5 years of related experience, proficiency with MS Office and SharePoint/Autodesk Vaults, and a strong focus on data integrity within ISO-aligned procedures.

Qualifications

• 2-5 years of experience in document control or data administration.
• Experience in construction, engineering, manufacturing, or oil & gas a plus.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Experience with document management systems SharePoint, Autodesk Vaults, SQL or similar.
• Strong database and record management skills.

Responsibilities

• Manage, organize, and maintain all project and company documents.
• Register, track, distribute, and archive incoming and outgoing documents.
• Ensure documents are numbered, categorized, version-controlled, and approved.
• Maintain document registers, transmittal logs, drawing logs, and tracking systems.
• Coordinate with project teams, consultants, vendors, and clients on submissions.
• Monitor review and approval status for timely processing.
• Prepare document transmittals and maintain distribution records.
• Archive completed project documents and ensure retrievability.
• Ensure ISO/compliance with quality procedures and MDM requirements.
• Maintain and update project databases, records, and management systems.
• Verify data accuracy in company systems and generate reports.

Skills

Document control

Data administration

Record management

SQL basics

Excel

Tools

SharePoint

Autodesk Vaults

SQL

Job description

Jora Malaysia is seeking a skilled Document Controller cum Data Administrator to manage and safeguard project records and company documents. You will maintain databases, generate routine and ad hoc reports, and support data migration and system updates to ensure data accuracy and accessibility.

The role requires 2–5 years of related experience, proficiency with MS Office and SharePoint/Autodesk Vaults, and a strong focus on data integrity within ISO-aligned procedures.