Document Controller CUM Admin

Faycon Construction & Engineering; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

Faycon Construction & Engineering in Sungai Besi seeks a diligent Document Controller to organize and manage project documents. You will handle revisions, approvals, and distribution, while maintaining filing systems and preparing official documents.

The role requires 1–3 years in a similar setting, proficiency in MS Word/Excel/Outlook, and strong organizational skills. English and Bahasa Malaysia fluency is expected for smooth communication with teams and clients.

Qualifications

• Diploma or equivalent in Business Administration, Management, or related field.
• 1-3 years of experience in document control, administration, or a similar role.
• Proficient with Microsoft Word, Excel, Outlook and document management systems.
• Strong organizational and filing skills; attention to detail.
• Fluent in English and Bahasa Malaysia; additional languages are a plus.

Responsibilities

• Manage, organize, and maintain company/project documents and records.
• Control document numbering, revisions, approvals, and distribution.
• Maintain electronic and hard-copy filing systems.
• Prepare transmittals, reports, letters, forms, and other documentation.
• Track incoming and outgoing documents.
• Ensure documents are properly updated and easily retrievable.
• Coordinate with engineers, project teams, clients, suppliers, and subcontractors.
• Handle general administrative duties such as data entry, scheduling, correspondence, and office support.
• Maintain confidentiality and ensure proper document-control procedures are followed.
• Support management and project teams with ad-hoc administrative tasks.

Skills

Strong organizational skills

Filing skills

English communication

Bahasa Malaysia communication

Team coordination

Education

Diploma or equivalent qualification in Business Administration, Management, or a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Faycon Construction & Engineering - Sungai Besi

• Manage, organize, and maintain company/project documents and records.
• Control document numbering, revisions, approvals, and distribution.
• Maintain electronic and hard-copy filing systems.
• Prepare transmittals, reports, letters, forms, and other documentation.
• Track incoming and outgoing documents.
• Ensure documents are properly updated and easily retrievable.
• Coordinate with engineers, project teams, clients, suppliers, and subcontractors.
• Handle general administrative duties such as data entry, scheduling, correspondence, and office support.
• Maintain confidentiality and ensure proper document-control procedures are followed.
• Support management and project teams with ad-hoc administrative tasks.

Typical Requirements

• Diploma or equivalent qualification in Business Administration, Management, or a related field.
• 1-3 years of experience in document control, administration, or a similar role.
• Good knowledge of Microsoft Word, Excel, Outlook, and document management systems.
• Strong organizational and filing skills.
• Able to communicate in English and Bahasa Malaysia; additional languages can be an advantage.
• Experience in construction, engineering, manufacturing, or project-based companies is often preferred.