Document Controller

KLINIK MEDI-GENESIS; Tasek Gelugor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking an organized Document Control Officer to manage company records and ensure ISO compliance. You will maintain document control, coordinate audits, and liaise with departments to ensure confidentiality and accurate filings. Fresh graduates are welcome; strong MS Office skills are required.

The role emphasizes meticulous filing, audit preparation, and cross-department collaboration to support compliance and governance across the organization.

Qualifications

• Minimum Diploma/Degree in Business Administration, Management or a related field.
• Experience in document control, ISO documentation or audit preparation will be an advantage.
• Fresh graduates with a strong interest in documentation and compliance are welcome to apply.
• Detail-oriented, organized and responsible.
• Good filing and record-keeping skills.
• Good communication and coordination skills.
• Proficient in Microsoft Office, especially Word and Excel.

Responsibilities

• Manage, organize and maintain company documents and records systematically.
• Ensure all documents are properly filed, updated and easily accessible.
• Control document revisions and ensure the latest approved versions are being used.
• Maintain proper documentation in accordance with company procedures and requirements.
• Prepare, maintain and update documents required for ISO compliance and audits.
• Assist in coordinating and preparing documentation for internal and external ISO audits.
• Ensure relevant records, forms and supporting documents are complete and properly maintained for audit purposes.
• Ensure proper distribution, retrieval and control of controlled documents.
• Liaise with different departments to collect and update necessary documentation.
• Maintain confidentiality of company records and sensitive information.
• Perform other administrative and documentation-related tasks as assigned.

Skills

Detail-oriented

Organized

Responsible

Communication

Coordination

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Word

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage, organize and maintain company documents and records systematically.
• Ensure all documents are properly filed, updated and easily accessible.
• Control document revisions and ensure the latest approved versions are being used.
• Maintain proper documentation in accordance with company procedures and requirements.
• Prepare, maintain and update documents required for ISO compliance and audits.
• Assist in coordinating and preparing documentation for internal and external ISO audits.
• Ensure relevant records, forms and supporting documents are complete and properly maintained for audit purposes.
• Ensure proper distribution, retrieval and control of controlled documents.
• Liaise with different departments to collect and update necessary documentation.
• Maintain confidentiality of company records and sensitive information.
• Perform other administrative and documentation-related tasks as assigned.

Requirements:

• Minimum Diploma/Degree in Business Administration, Management or a related field.
• Experience in document control, ISO documentation or audit preparation will be an advantage.
• Fresh graduates with a strong interest in documentation and compliance are welcome to apply.
• Detail-oriented, organized and responsible.
• Good filing and record-keeping skills.
• Good communication and coordination skills.
• Proficient in Microsoft Office, especially Word and Excel.