Compliance and Documentation Assistant

Enviros Survey & Consultancy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 38,000 - 54,000; Full time

Job summary

Enviros Survey & Consultancy Sdn. Bhd. in Kuala Lumpur is seeking a Compliance & Documentation Assistant to support management and maintenance of operational and compliance documentation.

You will maintain records, monitor expiries, and assist with audits and reporting. The role requires a diploma or degree in business/administration or compliance, at least two years' experience, and strong Excel and MS Office skills.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Administration, Compliance or a related field
• Minimum 2 years of relevant working experience in administration, documentation, compliance or records management
• Strong and practical knowledge of Microsoft Excel is mandatory
• Must be able to use Excel for data entry, maintaining trackers, filtering, sorting, basic formulas and preparing reports
• Familiarity with document management or compliance software/systems is required
• Good knowledge of Microsoft Word and PowerPoint
• Experience with ISO documentation or management systems will be an added advantage
• Good organisational and time-management skills with strong attention to detail
• Able to maintain accurate records and handle multiple documents and deadlines
• Good communication and coordination skills
• Willing to learn and able to work independently with minimal supervision

Responsibilities

• Maintain and update company records, certificates, licences, permits and other relevant documentation
• Monitor document expiry dates and assist with timely renewal and submission of required documents
• Maintain accurate Excel trackers, registers, compliance matrices and documentation records
• Organise, file, index and retrieve documents in electronic and physical filing systems
• Assist with document verification, submission and follow-up with internal departments and external parties
• Support the preparation of documents for audits, inspections, client requirements and project submissions
• Assist in updating company procedures, forms, manuals and other controlled documents
• Ensure proper version control and compliance with established document control procedures
• Assist with audit documentation, NCR/CAR records and follow-up actions
• Prepare basic reports, summaries and presentations using Microsoft Office
• Maintain confidentiality and ensure accuracy and completeness of all records
• Provide general administrative and documentation support to the relevant department
• Perform other duties as assigned by the supervisor or management

Skills

Excel

Data entry

MS Office

Communication

Time management

Education

Bachelor's degree in Business Administration or related

Tools

Document management software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a Compliance & Documentation Assistant to support the effective management, monitoring and maintenance of operational and compliance-related documentation.

Key Responsibilities

• Maintain and update company records, certificates, licences, permits and other relevant documentation
• Monitor document expiry dates and assist with timely renewal and submission of required documents
• Maintain accurate Excel trackers, registers, compliance matrices and documentation records
• Organise, file, index and retrieve documents in both electronic and physical filing systems
• Assist with document verification, submission and follow-up with internal departments and external parties
• Support the preparation of documents for audits, inspections, client requirements and project submissions
• Assist in updating company procedures, forms, manuals and other controlled documents
• Ensure proper version control and compliance with established document control procedures
• Assist with audit documentation, NCR/CAR records and follow-up actions
• Prepare basic reports, summaries and presentations using Microsoft Office
• Maintain confidentiality and ensure accuracy and completeness of all records
• Provide general administrative and documentation support to the relevant department
• Perform other duties as assigned by the supervisor or management

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Administration, Compliance or a related field
• Minimum 2 years of relevant working experience in administration, documentation, compliance, records management or a related role
• Strong and practical knowledge of Microsoft Excel is mandatory
• Must be able to use Excel for data entry, maintaining trackers, filtering, sorting, basic formulas and preparing reports
• Familiarity with document management or compliance software/systems is required
• Good knowledge of Microsoft Word and PowerPoint
• Experience with ISO documentation or management systems will be an added advantage
• Good organisational and time-management skills with strong attention to detail
• Able to maintain accurate records and handle multiple documents and deadlines
• Good communication and coordination skills
• Willing to learn and able to work independently with minimal supervision