Document Controller

Elite Transform Team; Kulai; On-site; MYR 30,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a Document Controller to maintain and organise all company documents and records in line with approved filing systems and standards.

You will implement and manage document control procedures to ensure accuracy, completeness and security of all records, create inventories, and maintain a centralised database of critical documentation using our document management systems.

Responsibilities

• Maintaining and organising all company documents and records in accordance with established filing systems and organisational standards
• Implementing and managing document control procedures to ensure accuracy, completeness and security of all records
• Creating, updating and distributing document inventories and maintaining a centralised database of all critical documentation
• Ensuring all documents comply with relevant legislative requirements, industry regulations and internal policies
• Processing document requests from staff members and managing the retrieval and distribution of records in a timely manner
• Conducting regular audits of document storage areas to verify proper organisation, labelling and archival practices
• Collaborating with various departments to gather, review and classify documents appropriately
• Managing the disposal and retention of records in accordance with document lifecycle policies and legal requirements
• Developing and delivering training to staff on document control procedures and best practices
• Utilising document management systems and software to track, update and maintain digital and physical records

Job description

Jora Malaysia will close on 9th September 2026.

• Maintaining and organising all company documents and records in accordance with established filing systems and organisational standards
• Implementing and managing document control procedures to ensure accuracy, completeness and security of all records
• Creating, updating and distributing document inventories and maintaining a centralised database of all critical documentation
• Ensuring all documents comply with relevant legislative requirements, industry regulations and internal policies
• Processing document requests from staff members and managing the retrieval and distribution of records in a timely manner
• Conducting regular audits of document storage areas to verify proper organisation, labelling and archival practices
• Collaborating with various departments to gather, review and classify documents appropriately
• Managing the disposal and retention of records in accordance with document lifecycle policies and legal requirements
• Developing and delivering training to staff on document control procedures and best practices
• Utilising document management systems and software to track, update and maintain digital and physical records