Document Controller

Fastrain; Seberang Perai; On-site; MYR 45,000 - 67,000; Full time

Job summary

Fastrain in Malaysia is seeking a skilled Document Controller to support the quality and manufacturing teams. The role involves setting up and maintaining document control processes, handling correspondence, data entry into the OA system, and distributing documents to recipients.

You will liaise with your supervisor, maintain reference numbers, and compile records for handovers while training staff on documentation matters. Occasional travel up to 5% is required.

Qualifications

• Diploma or Bachelor's degree in a relevant field (higher qualifications advantageous).
• At least 5 years of working experience in manufacturing and quality assurance.
• Familiar with ISO 9001, ISO 14001, ISO 45001, and IATF 16949.
• Able to assist in reviewing and controlling documents.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Able to maintain and optimize document control systems and records.
• Able to work independently with minimal supervision.
• Demonstrates strong leadership skills and self-motivation to achieve results.
• Willing to travel up to 5% as required.

Responsibilities

• Assist the superior in setting up document and records control processes and procedures.
• Liaise with and report to the superior on the status of the document and records control processes implemented.
• Handle incoming and outgoing correspondence, as well as other documents or reports, including registration, scanning, and data entry into the OA system.
• Distribute documents to the intended recipients.
• Control and issue document reference numbers in accordance with the document control procedures.
• Collect and compile records for project handover documentation matters.
• Provide training, assistance, and support to staff on documentation-related matters.
• Other additional work tasks or additional roles assigned by the superior.

Skills

Document control

Leadership

Microsoft Office

Data entry

Independent working

Education

Diploma or Bachelor's degree in a relevant field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

OA system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist the superior in setting up document and records control processes and procedures
• Liaise with and report to the superior on the status of the document and records control processes implemented
• Handle incoming and outgoing correspondence, as well as other documents or reports, including registration, scanning, and data entry into the OA system
• Distribute documents to the intended recipients
• Control and issue document reference numbers in accordance with the document control procedures
• Collect and compile records for project handover documentation matters
• Provide training, assistance, and support to staff on documentation-related matters
• Other additional work tasks or additional roles assigned by the superior

Job Requirements

• Diploma or Bachelor's degree in a relevant field; higher qualifications are an advantage
• At least 5 years of working experience in manufacturing and quality assurance
• Familiar with ISO 9001, ISO 14001, ISO 45001, and IATF 16949 standards
• Able to assist in reviewing and controlling documents
• Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint
• Able to maintain and optimize document control systems and records
• Able to work independently with minimal supervision
• Demonstrates strong leadership skills and self-motivation to achieve excellent results
• Able to remain enthusiastic and efficient under pressure
• Willing to travel up to 5% as required