Document Control & Reporting Specialist

Zapin Holdings Sdn Bhd; Pasir Gudang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Zapin Holdings Sdn Bhd is seeking a detail-oriented Document Controller & Reporting Specialist to manage the full lifecycle of project documentation and deliver high-quality, customized Lampiran reports with accurate data and compliant with our document processes.

You will maintain document registers, generate status reports, and ensure audit readiness while collaborating with various teams. Fluency in Bahasa Malaysia and English is required.

Qualifications

• Diploma or Bachelor’s degree in business administration, Project Management, or a related field.
• Minimum 2 years of experience in document control and reporting.
• Proven experience preparing Lampiran reports with strong attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, macros) and Microsoft Word for report formatting.
• Familiarity with document management systems (e.g., WMS, SharePoint).
• Excellent written and verbal communication in Bahasa Malaysia and English.

Responsibilities

• Manage, maintain, and control all project documentation including drawings, reports, correspondences, submittals, and transmittals.
• Ensure documents are classified, registered, distributed, and archived per company policies.
• Maintain master document registers and tracking logs for visibility and audit readiness.
• Enforce document control procedures, workflows, and naming conventions.
• Prepare, format, and review customized reports including Lampiran and supporting documentation.
• Perform independent review of custom reports prior to client distribution for accuracy.
• Create and manage custom reports using Excel or report-writing tools while ensuring consistency.
• Compile Lampiran documents such as statements, audit opinions, tax attachments, and other appendices as required.

Skills

Detail-oriented

Organized

Education

Diploma or Bachelor’s degree in business administration or Project Management

Tools

Microsoft Excel

Microsoft Word

SharePoint

WMS

Job description

Zapin Holdings Sdn Bhd is seeking a detail-oriented Document Controller & Reporting Specialist to manage the full lifecycle of project documentation and deliver high-quality, customized Lampiran reports with accurate data and compliant with our document processes.

You will maintain document registers, generate status reports, and ensure audit readiness while collaborating with various teams. Fluency in Bahasa Malaysia and English is required.