Document Controller & Reporting Executive

Zapin Holdings Sdn Bhd; Pasir Gudang; In loco; MYR 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Zapin Holdings Sdn Bhd is seeking a detail-oriented Document Controller & Reporting Specialist to manage the full lifecycle of project documentation and deliver high-quality, customized Lampiran reports with accurate data and compliant with our document processes.

You will maintain document registers, generate status reports, and ensure audit readiness while collaborating with various teams. Fluency in Bahasa Malaysia and English is required.

Competenze

• Diploma or Bachelor’s degree in business administration, Project Management, or a related field.
• Minimum 2 years of experience in document control and reporting.
• Proven experience preparing Lampiran reports with strong attention to detail and accuracy.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, macros) and Microsoft Word for report formatting.
• Familiarity with document management systems (e.g., WMS, SharePoint).
• Excellent written and verbal communication in Bahasa Malaysia and English.

Mansioni

• Manage, maintain, and control all project documentation including drawings, reports, correspondences, submittals, and transmittals.
• Ensure documents are classified, registered, distributed, and archived per company policies.
• Maintain master document registers and tracking logs for visibility and audit readiness.
• Enforce document control procedures, workflows, and naming conventions.
• Prepare, format, and review customized reports including Lampiran and supporting documentation.
• Perform independent review of custom reports prior to client distribution for accuracy.
• Create and manage custom reports using Excel or report-writing tools while ensuring consistency.
• Compile Lampiran documents such as statements, audit opinions, tax attachments, and other appendices as required.

Conoscenze

Detail-oriented

Organized

Formazione

Diploma or Bachelor’s degree in business administration or Project Management

Strumenti

Microsoft Excel

Microsoft Word

SharePoint

WMS

Descrizione del lavoro

We are looking for a detail-oriented and highly organizedDocument Controller & Reporting Specialistto join our team. This role requires a professional who can manage the full lifecycle of project documentation while deliveringhigh-quality, customized reports with accurate Lampiran A,F,K,O & familiar with custom document process.

Key Responsibilities

Document Control & Management

Manage, maintain, and control all project documentation including drawings, reports, correspondences, submittals, and transmittals.

Ensure all documents are properly classified, registered, distributed, and archived in accordance with company policies and requirements.

Maintain master document registers and tracking logs to ensure full visibility and audit readiness.

Enforce document control procedures, workflows, and naming conventions.

Prepare, format, and reviewcustomized reportscomplete with comprehensiveLampiran including tables and supporting documentation.

Perform independent review of custom reports prior to client distribution, ensuring content accuracy against source data, calculations, and supporting documents.

Create and manage custom reports using advanced Excel or report-writing tools, ensuring consistency in format and content.

Compile and prepareLampiran documentssuch as statements, audit opinions, tax attachments, and other regulatory appendices as required.

Ensure all Lampiran o are properly embedded, referenced, and cross-checked within final report packages.

Reporting & Records

Prepare formal progress reports, including weekly/monthly status summaries and document control reports.

Generate reports on documentation status, pending approvals, overdue responses, and submission history.

Support teams with month-end documentation reports and ad-hoc reporting requests.

Maintain clean registers and track overdue reviews or missing documents.

Qualifications & Requirements

Diploma or Bachelor’s degree in business administration, Project Management, or a related field.

Minimum2 years of experiencein document control and reporting, preferably within custom regulation, declaration report team, or project-based industries.

Proven experience in preparingcustom Lampiran reportswith strong attention to detail and accuracy.

Advanced proficiency inMicrosoft Excel(pivot tables, formulas, macros) andMicrosoft Wordfor report formatting.

Familiarity with document management systems (e.g., WMS, SharePoint).

Strong understanding of document control procedures, version control, and audit trail maintenance.

Excellent written and verbal communication skills inBahasa Malaysia and English.

Ability to work under pressure, meet tight deadlines, and manage multiple projects simultaneously.