Precision Document Control Specialist

Cantilever Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Job summary

Cantilever Sdn Bhd, an ISO-certified construction company in Malaysia, seeks a diligent Document Control Officer to manage incoming and outgoing correspondence, filing, and document circulation.

You will ensure proper formatting, scanning, and archiving of technical documents, maintain the Summary of Incoming & Outgoing Correspondence, and support project teams with accurate record-keeping and MS Office tasks.

Qualifications

• Minimum Certificate / Diploma in Document Management or relevant field.
• Fresh Graduates / Minimum 1 year of relevant working environment and field experience in project management.
• Possess good knowledge in data organization and management process.
• Able to work independently handling technical documents with minimum supervision.
• Systematic, proficient typing and editing skills, ability to work independently and work as a team.
• Computer literate with IT skills in Microsoft Office including Outlook, Excel, Words and PowerPoint.
• Good command in both written and spoken language i.e Bahasa Malaysia and English.

Responsibilities

• Register all incoming and outgoing correspondence into Summary of Incoming & Outgoing Correspondence as per procedure on the server.
• Circulate documents and follow up on the circulation process on a daily basis.
• Ensure proper formatting of outgoing correspondence, site memos, internal memos and inter-office memos as per procedure across all departments and the site.
• Ensure delivery of documents to the receiving party by courier or by hand.
• Ensure all acknowledgement slips of documents sent out by the courier company are returned.
• Scan all documents received from external parties, record these accordingly and save them onto the server.
• Cross check the Summary of Incoming & Outgoing Correspondence between HQ and Site and tally every fortnightly by the 18th and 3rd of each month.
• File all correspondence in the appropriate files in accordance with the Filing Code.

Skills

Typing & editing

Data organization

Independent work

Teamwork

MS Office proficiency

Education

Certificate / Diploma in Document Management

Tools

Microsoft Office

Job description

Cantilever Sdn Bhd, an ISO-certified construction company in Malaysia, seeks a diligent Document Control Officer to manage incoming and outgoing correspondence, filing, and document circulation.

You will ensure proper formatting, scanning, and archiving of technical documents, maintain the Summary of Incoming & Outgoing Correspondence, and support project teams with accurate record-keeping and MS Office tasks.