Project Document Controller | QA/QC & Transmittals

Meinhardt EPCM Sdn. Bhd.; Johor Bahru; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Parking

Private Retirement Scheme

Hospital & Surgical Insurance

Job summary

Meinhardt EPCM Sdn. Bhd. seeks a Document Controller to manage project documentation, ensuring accuracy, traceability and secure handling of confidential files.

You will act as the central contact for document-related matters among consultants, contractors, and clients, coordinating with engineers and QA/QC teams to meet submission timelines. The role emphasizes maintaining revision control, distributing transmittals, and supporting audits with comprehensive records and reports.

Qualifications

• Accountable for ensuring compliance with QA/QC requirements and document control procedures.
• Maintain up-to-date records and traceability of all incoming and outgoing documents.
• Capable of handling confidential and sensitive information appropriately.
• Prepare periodic document control reports for management and client review.
• Coordinate with engineers and QA/QC team to ensure timely submission and closure of documents.

Responsibilities

• Establish and maintain the document control system (electronic and hardcopy) for the project.
• Register, log, and track all incoming and outgoing documents including drawings, method statements, RFIs, NCRs, SORs, reports and correspondence.
• Ensure proper document numbering, revision control, and status tracking in accordance with project procedures.
• Prepare and issue document transmittals and ensure proper distribution to relevant stakeholders.
• Monitor and follow up on document submissions, approvals, and overdue items.
• Maintain and update the document register / master list to ensure accuracy and accessibility.
• Coordinate with engineers, QA/QC team, and project stakeholders to ensure timely submission and closure of documents.
• Control and maintain latest revisions of drawings at site and ensure obsolete documents are properly superseded.
• Archive and file documents systematically for easy retrieval and audit purposes.
• Support internal and external audits by providing required documentation and records.

Job description

Meinhardt EPCM Sdn. Bhd. seeks a Document Controller to manage project documentation, ensuring accuracy, traceability and secure handling of confidential files.

You will act as the central contact for document-related matters among consultants, contractors, and clients, coordinating with engineers and QA/QC teams to meet submission timelines. The role emphasizes maintaining revision control, distributing transmittals, and supporting audits with comprehensive records and reports.