Document Controller: Precision Records & Compliance

SINOHYDRO CORPORATION (M) SDN BHD - KOTA KINABALU; West Coast Division; On-site; MYR 45,000 - 73,000; Full time

Benefits offered by this job

Competitive pay

Career development

Collaborative culture

Job summary

SINOHYDRO CORPORATION (M) SDN BHD in Kota Kinabalu seeks a meticulous Document Controller to manage project and administrative documentation, ensuring accuracy, accessibility and compliance with procedures. This full-time role supports records management across departments.

You will maintain version histories, control drawing registers, and coordinate with project managers and engineers to ensure timely distribution.

Qualifications

• Proven experience in document control, records management, or a similar administrative role within a construction, engineering, or project-based environment.
• Strong organisational and filing skills with meticulous attention to detail.
• Proficiency in document management systems and database software; ability to learn new systems quickly.
• Excellent knowledge of document control procedures, version control, and regulatory compliance requirements.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, for document management and reporting.
• Strong communication and interpersonal skills; ability to work with colleagues at all levels.
• Ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Understanding of technical documentation, drawings, and specifications is advantageous.
• Familiarity with ISO standards and quality management systems is preferred.
• Demonstrated commitment to confidentiality and data security.

Responsibilities

• Receiving, logging, indexing, and filing all incoming documentation according to document control procedures.
• Maintaining accurate records, including version control and revision history.
• Distributing documents to relevant personnel while maintaining distribution records.
• Monitoring document retention schedules and regulatory compliance.
• Organising physical and digital storage for easy retrieval.
• Conducting regular audits of document storage areas and archiving or disposing when needed.
• Creating and updating documentation procedures, templates, and guidelines.
• Supporting preparation and management of drawing registers, specifications, and technical docs.
• Ensuring all documentation complies with policies and standards.
• Liaising with project managers, engineers, and admin staff to gather documentation.
• Preparing status reports on document control activities and non-compliance issues.

Job description

SINOHYDRO CORPORATION (M) SDN BHD in Kota Kinabalu seeks a meticulous Document Controller to manage project and administrative documentation, ensuring accuracy, accessibility and compliance with procedures. This full-time role supports records management across departments.

You will maintain version histories, control drawing registers, and coordinate with project managers and engineers to ensure timely distribution.