Document Control Officer (Contract Staff from October 2026 - March 2027)

Matthews International Malaysia Sdn. Bhd.; Simpang Ampat; On-site; MYR 22,000 - 40,000; Full time

Job summary

Matthews International Malaysia Sdn. Bhd. is seeking a Document Control Officer on a fixed-term contract in Penang. The role focuses on managing the QMS, ensuring accurate documentation, and supporting ISO compliance across departments.

You will maintain document control procedures, oversee versioning and change tracking, assist in document creation and revision, and participate in on-site audits and ad hoc management tasks.

Qualifications

• Diploma or Degree in Business Studies/Administration/Business Management or related discipline.
• Fresh graduate is welcomed.
• Must possess general office experiences and competent to use Microsoft Office applications.

Responsibilities

• Manage the company’s Quality Management System (QMS) to ensure proper documentation and ongoing ISO compliance.
• Ensure documents are properly maintained, reviewed and updated for audit purposes.
• Conduct regular checks of document repositories to ensure compliance with document control standards.
• Assist in creation, editing, formatting, and maintenance of controlled documents.
• Support revision processes, including version control and change tracking.
• Collaborate with departments to gather information for document creation and revision.
• Follow up on pending documents and records control matters for ISO/audit compliance.
• Coordinate and provide support for on-site internal and external quality audits.
• Assist with ad hoc duties and other tasks as assigned by Management.

Skills

MS Office proficiency

Documentation skills

Education

Diploma or Degree in Business Studies/Administration/Business Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Document Control Officer (Contract Staff from October 2026 - March 2027)

The Document Control Officer is responsible for managing and organizing company documents, ensuring accuracy, quality, and integrity. This role involves maintaining document control procedures, managing document storage, retrieval, and distribution, and assisting in document creation and revision processes. The Document Control Officer works closely with various departments to ensure compliance with document management standards and requirements.

Job Responsibilities:

Responsible for managing the company’s Quality Management System (QMS) to ensure proper documentation and ongoing compliance with ISO standards and regulatory requirements.

Ensure documents are properly maintained, reviewed, and updated in accordance with applicable ISO standards and requirements for audit purposes.

Conduct regular checks of document repositories to ensure compliance with document control standards.

Assist in the creation, editing, formatting, and maintenance of controlled documents.

Support document revision processes, including version control and change tracking.

Collaborate with various departments to gather the necessary information for document creation and revision.

Follow up on pending documents and records control matters to ensure ongoing compliance with ISO standards and audit requirements.

Coordinate and provide support for on-site internal and external quality audits.

Assist with ad hoc duties and other tasks assigned by Management or Superiors.

Job Requirements:

Diploma or Degree in Business Studies/ Administration/ Business Management or related Discipline.

Must possess general office experiences and competent to use Microsoft office applications, such as Microsoft Excel, Word and PowerPoint.

Fresh graduate is welcomed.

SGK is a global leader in brand imaging solutions, helping brand-driven organisations maximise value through visual branding and faster product innovation. It works with many Fortune 500 clients and operates across North America, Europe, Asia Pacific and Australia. Recognised for its workplace culture, SGK has received awards such as Forbes’ Best Small Company and “Best and Brightest Companies to Work For.” In Malaysia, Matthews International Malaysia Sdn. Bhd. (formerly Schawk Imaging) delivers premedia, production artwork, design, 3D packaging, pre-press and project management.

SGK is a global leader in brand imaging solutions, helping brand-driven organisations maximise value through visual branding and faster product innovation. It works with many Fortune 500 clients and operates across North America, Europe, Asia Pacific and Australia. Recognised for its workplace culture, SGK has received awards such as Forbes’ Best Small Company and “Best and Brightest Companies to Work For.” In Malaysia, Matthews International Malaysia Sdn. Bhd. (formerly Schawk Imaging) delivers premedia, production artwork, design, 3D packaging, pre-press and project management.