DOCUMENT ASSISTANT

JIANGSU INSTALLATION SDN BHD; Seberang Perai; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jiangsu Installation Sdn. Bhd. is seeking a Document Assistant to support our project team by organizing project documents, drawings, submissions and records, ensuring they are updated and tracked.

The role involves managing document control, registering and distributing drawings, preparing RFIs and submissions, coordinating with consultants, clients and suppliers, and assisting with PO processing through SQL systems.

Qualifications

• Diploma/Degree in Business Administration, Construction, Engineering, Document Control or related field.
• Experience in document control, project administration or construction is an advantage.
• Familiar with construction/project documentation and document filing procedures.
• Good understanding of drawing registration, revision control and document tracking.
• Proficient in Microsoft Office, especially Excel.
• Good organizational and document management skills.

Responsibilities

• Manage document control, project filing and document records.
• Register, track and distribute drawings and revisions.
• Prepare and follow up on RFI, RFWI, MOS and material submissions.
• Coordinate and follow up with consultants, clients, suppliers and site teams.
• Maintain document registers, trackers and submission status.
• Compile technical documents including datasheets, certificates and test reports.
• Assist with Purchase Order preparation and recording through SQL system.
• Coordinate documentation from suppliers and subcontractors.
• Assist in compiling O&M Manuals and Handover Books.
• Support QA/QC documentation, including inspection records and test reports.

Skills

Microsoft Excel

Microsoft Office

Communication

Organization

Detail-oriented

Follow-up

Education

Diploma/Degree in Business Administration, Construction, Engineering, Document Control or related field

Tools

SQL

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We're looking for a Document Assistant to support our project team in keeping project documents, drawings, submissions and records organized, updated and properly tracked.

Key responsibilities

Manage document control, project filing and document records

Register, track and distribute drawings and revisions

Prepare and follow up on RFI, RFWI, MOS and material submissions

Coordinate and follow up with consultants, clients, suppliers and site teams

Maintain document registers, trackers and submission status

Compile technical documents including datasheets, certificates and test reports

Assist with Purchase Order preparation and recording through SQL system

Coordinate documentation from suppliers and subcontractors

Assist in compiling O&M Manuals and Handover Books

Support QA/QC documentation, including inspection records and test reports

About you

Diploma/Degree in Business Administration, Construction, Engineering, Document Control or a related field

Previous experience in document control, project administration or construction is an advantage

Familiar with construction/project documentation and document filing procedures

Good understanding of drawing registration, revision control and document tracking

Proficient in Microsoft Office, especially Excel

Good organizational and document management skills

Careful and detail-oriented when handling technical documents and records

Good communication and follow-up skills

Able to coordinate with different parties and keep track of multiple submissions

Able to work in a fast-paced project environment and meet deadlines

About us

Jiangsu Installation Sdn. Bhd. is a construction company located in Bukit Mertajam, Penang.