Dispatch & Operations Assistant

Beaks Group; Selangor; On-site; MYR 20,000 - 29,000; Full time

Job summary

Beaks Group is seeking a reliable dispatch and warehouse assistant in Malaysia to perform daily delivery and collection duties, manage stock movements, and support operations across HQ, warehouse, and partners.

You will plan efficient routes using maps, ensure accurate documentation, and coordinate with the Operations/Admin team. Willingness to travel within Klang Valley and outstation is required; candidate should maintain vehicle care and assist with light loading/shipping tasks.

Responsibilities

• Carry out daily dispatch duties, including delivery and collection of documents, parcels, samples, stock and other company items.
• Collect goods, packaging materials, documents or samples from suppliers, factories, warehouses and customers when required.
• Assist with stock and product movements between HQ, warehouse, production partners, outlets and other designated locations.
• Handle errands to banks, courier companies, government offices and other business locations when required.
• Arrange and support urgent deliveries or collections for customers, outlets and operational needs.
• Ensure all items and documents delivered or collected are correct, complete and properly acknowledged.
• Maintain proper records of deliveries, collections, DOs, GTNs or other supporting documents and submit them to the relevant staff promptly.
• Update the Operations/Admin team on the status of assignments and immediately report any delay, shortage, damage or discrepancy.
• Assist with light loading, unloading, packing and stock handling when necessary.
• Support simple warehouse or operations work during periods when there are no dispatch assignments.
• Ensure the company vehicle is kept clean, safe and in good working condition, and report any servicing or maintenance requirements.
• Plan efficient routes and use navigation applications such as Waze or Google Maps.
• Follow company procedures relating to stock, documents, cash, confidential information and company property.
• Be willing to travel within Klang Valley and outstation when required.
• Perform other reasonable operational duties assigned by the Management.

Job description

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• Carry out daily dispatch duties, including delivery and collection of documents, parcels, samples, stock and other company items.
• Collect goods, packaging materials, documents or samples from suppliers, factories, warehouses and customers when required.
• Assist with stock and product movements between HQ, warehouse, production partners, outlets and other designated locations.
• Handle errands to banks, courier companies, government offices and other business locations when required.
• Arrange and support urgent deliveries or collections for customers, outlets and operational needs.
• Ensure all items and documents delivered or collected are correct, complete and properly acknowledged.
• Maintain proper records of deliveries, collections, DOs, GTNs or other supporting documents and submit them to the relevant staff promptly.
• Update the Operations/Admin team on the status of assignments and immediately report any delay, shortage, damage or discrepancy.
• Assist with light loading, unloading, packing and stock handling when necessary.
• Support simple warehouse or operations work during periods when there are no dispatch assignments.
• Ensure the company vehicle is kept clean, safe and in good working condition, and report any servicing or maintenance requirements.
• Plan efficient routes and use navigation applications such as Waze or Google Maps.
• Follow company procedures relating to stock, documents, cash, confidential information and company property.
• Be willing to travel within Klang Valley and outstation when required.
• Perform other reasonable operational duties assigned by the Management.

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